Summer Compensation Policy
Executive Memorandum C-26 states: “Academic-year staff may be employed during the summer for a period not to exceed a total of twelve full-time weeks.” Use the following guidelines to plan your summer employment assignments.
Summer compensation for academic-year staff employed during the summer session shall be paid at a maximum of 2.778 percent per week of his/her approved academic year salary rate. Intensive courses must be preapproved by the dean and department head.
The maximum compensation shall not exceed 22.2 percent of the academic year salary. Amounts exceeding the 22.2 percent must be approved in advance by the Vice Chancellor for Academic Affairs and Provost, and the Chancellor.
This is the calculation to determine the monthly rate (11.1 percent of academic year salary): Academic year salary divided by nine months. Additionally, attached is the Schedule of Faculty Compensation for Summer Sessions to assist in determining summer compensation.
Up to 10 weeks of support is allowable for the following purposes:
as part of a faculty start-up package;
any purpose funded from special central general fund allocations
The Vice Chancellor for Academic Affairs or his designee, the Dean of each School will approve all summer payroll. Support over 10 weeks for the above activities will require approval by the Chancellor or his designee, the Vice Chancellor for Academic Affairs. Support for any purpose not listed above, regardless of the number of weeks, requires approval by the Chancellor or his designee. All exceptions are approved in advance by the Chancellor or his designee.
Sponsored Program Funds
A maximum of 12 weeks support is allowable if it is within the sponsor guidelines. Executive Memorandum No. C-26, Employment Period for Academic Year Staff states, some sponsored program funding agencies may limit budget requests for faculty summer support. However, charges for work performed by faculty on sponsored agreements may exceed the amount set forth in the approved budget provided that sufficient funding is available from other budget categories and appropriate rebudgeting procedures are followed. For information regarding a specific funding agency, contact your Business Manager or Sponsored Program Services Administrator.
The following situations require approval in advance by the Chancellor or his designee:
Gift Funds A maximum of 10 weeks support is allowable; over 10 weeks will require approval by the Chancellor.
PRF Summer Faculty Grants Supplementation up to the faculty member’s 100% salary during the 8 week grant period is allowable from gift funds; supplementation cannot be for additional assignments, but must support the purpose of the PRF Summer Faculty Grant. Summer appointments before or after the grant period are allowable subject to the summer session support guidelines relevant to the funding source of the appointment.
Split Funding Support over 10 weeks from a combination of general funds and gift funds will require approval by the Chancellor or designee. When summer support is from any other combination of funds, up to 12 weeks is allowable if each funding source individually meets the guidelines for that fund as outlined in this document. Chancellor prior approval will be required when any individual funding source does not meet the above criteria.
Appointments will be paid according to University policy and the Calumet campus pay policy. The dean or designee will approve all graduate staff transactions.
Limited Term Lecturers
The dean or designee will approve all limited term lecturer transactions.
Summer Intensive Instructional Activities and Non-Continuing Education Overload Activities
Refer to Executive Memorandum C-40 for guidelines on administering pay for these activities.
Distribution A Vice Chancellors, Deans, Directors and Department Heads
SCHEDULE OF FACULTY COMPENSATION FOR SUMMER SESSIONS
|LEC HRS||LAB HRS||SUMMER PAY FACTORS||LEC HRS||LAB HRS||SUMMER PAY FACTOR|
Summer instructional compensation is reflected as a percent of budgeted academic-year salary. If a salary is increased it will be effective with the beginning of the first monthly summer pay period that includes starts on or after July 1. **One lecture hour is 3.7% and one lab hour is 2.2%.