Welcome Guide

Welcome to the Village!

The Department of Housing and Residential Education staff and student leaders are excited about starting the new academic year with you!

We are committed to creating and sustaining an environment that encourages students’ academic success as well as enhances their personal growth. Our staff members focus on creating and developing educational programs, social activities, and community service opportunities that promote academic success and engage students outside of the classroom.

The University Village community and the Purdue University Northwest campuses are truly enhanced by our students’ enthusiasm, leadership and participation. Living on campus is one of the most important decisions that you will make. The value of the experience will truly be what you make of it! Students who choose to get involved while pursuing a degree typically excel in their academic studies.

Our staff and student leaders are looking forward to providing residents with a great experience this year! We encourage students to become involved in activities, apply for leadership opportunities and find ways to give back to The University Village community and the Purdue University Northwest campus.

If you have any questions or wish to make a comment about your accommodations, our staff would be happy to assist you. You may also reach us at housing@pnw.edu or by calling (219) 989-4150.

The following information offered in this guide is provided to help you prepare for the next exciting step in your academic career! Please review the information carefully and contact us if you have any questions. We look forward to seeing you soon!

Wishing you a truly successful academic year,

-The Department of Housing and Residential Education Staff


Move-In Checklist

  • UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
  • Make sure to note the payment and priority registration deadlines. Click HERE for more details!
  • Be sure your emergency contact information is updated in your Housing Application (via myPNW)
  • Register your car BEFORE YOU ARRIVE TO CAMPUS!
  • Print out our Ready for Move-in Box Tags for each box you pack! This will make sure your things don’t get lost on move in day!
  • Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin (Monday, August 22).
  • If you are a new or transfer student, make sure that you attend New Student Orientation.
  • UV residents must have their PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
  • Read the Move-in Overview email you were sent thoroughly as it provides important move-in day information.
  • Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
  • Plan ahead and build a budget. Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
  • Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
  • Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
  • Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!
  • UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
  • Make sure to note the payment and priority registration deadlines. Click HERE for more details!
  • Be sure your emergency contact information is updated in your Housing Application (via myPNW)
  • Register your car BEFORE YOU ARRIVE TO CAMPUS!
  • Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin. (Monday, January 9).
  • If you are a new or transfer student, make sure that you attend New Student Orientation.
  • UV residents must have the PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
  • Read the Move-in Overview email you were sent thoroughly as it provides important move-in day information.
  • Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
  • Plan ahead and build a budget.  Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
  • Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
  • Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
  • Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

 


What to Bring

Don’t worry, we got you covered! We hope the following lists will help you gather the most important items as well as save you some space by keeping certain things at home. If you have any questions about an item that is not mentioned, please email us and ask: housing@pnw.edu

To assist with preventing the spread of the current health crisis, there are items we are recommending all students bring with them to campus. These will be helpful not only in your room/apartment, but also while in classes and on campus:

  • Face coverings (if not vaccinated) with proper bag to wash them in
  • Disinfectant wipes for the apartment and your backpack
  • Disinfectant spray/cleaner for common areas/bathroom
  • Hand soap
  • Hand sanitizer
  • Tylenol
  • Tissues
  • Digital Thermometer
  • Tissues
  • Band-aids and antibiotic cream
  • Allergy and anti-diarrheal medication
  • Over-the-counter fever reducer medication (such as Tylenol or Paracetamol)
  • Contact information of your health care provider
  • Health insurance contact information
  • Gloves

Provided:

  • Twin-XL bed
  • Dresser
  • Desk
  • Chair

Bring:

  • Sheets (Twin Extra Long)
  • Blanket (Comforter) and Pillows
  • Alarm Clock
  • Computer and Printer
  • Ethernet Cord (Wi-Fi is Available)
  • TV
  • Small Lamp

Provided:

  • Shower
  • Toilet
  • Sink with mirror

Bring:

  • Towels
  • Bath Rug/Mat (these are REQUIRED for each resident to have)
  • Shower Curtain (these are REQUIRED for each resident to have)
  • Toilet Brush
  • Bathroom Cleaning Chemicals
  • Rags and/or sponges to clean bathroom

Provided:

  • Sofa
  • Chair
  • Coffee
  • Table
  • End Table
  • Entertainment Center

Bring:

  • Compact Stereo (Quiet Hours start at 11pm)
  • TV and Cable Cord (Dish TV Provided)
  • Floor Lamps (no Halogen Bulbs)
  • Sticky putty or blue tape (for hanging things on the walls)

Provided:

  • Microwave
  • Dishwasher
  • Refrigerator
  • Table
  • Four chairs

Bring:

  • Plates, Cups, Glasses
  • Utensils (Silverware)
  • Pots and Pans
  • Dish soap
  • Dishwasher detergent
  • Coffee Maker/Kureg
  • Toaster
  • Cleaning Supplies (Soap, Chemicals and Rags)
  • Garbage Can and Bags
  • Recycle Bin

Provided:

  • Three washers and three dryers per floor

Bring:

  • Download our Laundry App!
  • Detergent
  • Fabric Softener
  • Basket
  • Hangers

Residence Hall Linens

For extra long sheets and other items for your bedroom, please visit University Village Council Linens website

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What to Expect During Move-in: August 18 – August 21

We are excited and ready to offer our traditional full day move-in extravaganza this year! We have a two day move-in plan designed to get each student in safely and efficiently! Please see below for your schedule:

First Year Students: Peregrine/Griffin First and Second Floors (August 18 @ 10 a.m.- 3 p.m.)

Starting on Thursday, August 18, 2022 at 10 a.m., all new FIRST YEAR students will be able to arrive on campus to start moving in. Pull up to the main tent at the entrance and we will guide you to the parking areas. You can drop your student off at the tent so they can go inside to get started on their check-in process. Please be sure to bring your PNW ID or a state ID with you to check-in. While waiting for your student, there will be volunteers to help you grab items from your car and  get you started as soon as you arrive! Please make sure to have all of your boxes/items labeled so they can be taken straight to your room. 

We have MANY things planned for after you move-in, so be sure to keep your Welcome Weekend Schedule handy so you don’t miss out on all the free food and fun!

There will be a mandatory meeting with Financial Aid for any student that has not paid their housing bill in full by Move-in day. Please watch for an email with more information on the location and time of this meeting!

Please read all of the steps below to ensure a smooth check-in process:

 

Returning/Transfer Students: All Floors (August 19 @ 10 a.m.- 3 p.m.)

Starting on Friday, August 19, 2022 at 10 a.m., returning PNW/transfer students will be able to arrive on campus to start moving in. Pull up to the main tent at the entrance and we will guide you to the parking areas. You can drop your student off at the tent so they can go inside to get started on their check-in process. Please be sure to bring your PNW ID or a state ID with you to check-in. While waiting for your student, there will be volunteers to help you grab items from your car and  get you started as soon as you arrive! Please make sure to have all of your boxes/items labeled so they can be taken straight to your room. 

We have MANY things planned for after you move-in, so be sure to keep your Welcome Weekend Schedule handy so you don’t miss out on all the free food and fun!

Please read all of the steps below to ensure a smooth check-in process:

Due to the ongoing health crisis, we are doing our best to help everyone feel safe and stay safe during this process. Please know and understand the following expectations:

  • Masks/face coverings are not required but are welcomed.
  • Please observe social distancing as best you can while in the lobbies, hallways, elevators and stairwells. We understand this will be hard at time, but please be patient as everyone navigates the congested areas.
  • Hand sanitizer stations are located on each floor.
  • Our staff will be carrying a mask at all times and will gladly put one on if asked while talking with you.

To ensure your check-in goes as smoothly as possible, please complete these items before you arrive to campus:

  • Register your car HERE
  • Update your Emergency and Missing persons information in your Housing application (click on the tab to the left once you are in the application to update)

Please bring these items with you INTO the building to start your check-in:

  • PNW ID (undamaged/broken and legible) OR
  • Nonexpired State issued picture ID

When you arrive, please stop at the PNW tent located at the entrance to the complex.

  1. Pull up to the person standing by the PNW tent and tell them which building you are looking for. They will give you a map of where to go next.
  2. The student should then exit the car and go into their building. They will need their PNW ID or a nonexpired State issued picture ID.
  3. Parents/Guardian/Support persons, will then pull around to the parking area of their student’s building. Once parked, please complete the information needed on the back of the parking sign and put it on your dashboard. This will help us make sure to find you if there are any issues.
    1. Parents/guardian/guests will then be met at their car by volunteers which will help them get started on carrying items into the building. Please be sure all items are labeled with student’s name and room number.
    2. YOU CAN ONLY PARK FOR 15-20 minutes to unload in any area that is not yellow. Please move your car after you are done to any of the yellow areas on the map. You can then go back inside to help your student get settled in.
  4. Students, please bring your ID to TABLE 1 in the main lobby area of your building to get started and our amazing RA staff will assist you through everything you need to gain access to your room.
  5. Students, when you are done, meet your car outside or at your room.

If you arrive after the time designated (after 3:00pm each day), your move-in will take place at Griffin Hall and you move-in helpers will need to be signed in at the front desk. They will need to leave a nonexpired state issued picture ID and can claim it when you are done moving in.

  • Please try to enter the building through the outside stairwells and exit through the elevators/center stairwell/main lobby area.
  • Anyone living on the 2nd floors should use the stairs.
  • If you need to rent a moving cart, please stop by the PNW Tent near the entrance with a state issued photo ID. Only 1 cart per person will be given.
  • Be sure to note any damages/worn areas so you can put them into your Room Condition Report which you can access in the Housing Portal. More information will be sent to you throughout the weekend via email.
  • Please move your car when you are done so other can use those areas to unload and move in.
  • Be sure to return any carts that were checked out and get your ID back! If this is after 3:00pm, please go to the Griffin Hall front desk to get your ID back.
  • Please exit the complex through the back entrance that will take you past the fitness center and to the light on 173rd street. This will allow you to exit quickly and also turn left (the main exit is a right turn only).
  • Students will need to move their cars to the parking lot by the fitness center to make sure others coming after them have room to park/move-in.
  • Students should check their PNW email for check-in news and get started on completing their RCR (room condition report) which will be used when they check-out to ensure there are no damages.
    • If damages are found, please be sure to put in a work order.

What to Expect During Move-in: January 2023

When you receive your Assignment letter via email (to your PNW email), please be sure to review the move-in times.

Please read all of the steps below to ensure a smooth check-in process:

Due to the ongoing health crisis, we are doing our best to help everyone feel safe and stay safe during this process. Please know and understand the following expectations:

  • Masks/face coverings are not required but are welcomed.
  • Please observe social distancing as best you can while in the lobbies, hallways, elevators and stairwells. We understand this will be hard at time, but please be patient as everyone navigates the congested areas.
  • Hand sanitizer stations are located on each floor.
  • Our staff will be carrying a mask at all times and will gladly put one on if asked while talking with you.

To ensure your check-in goes as smoothly as possible, please complete these items before you arrive to campus:

  • Register your car HERE
  • Update your Emergency and Missing persons information in your Housing application (click on the tab to the left once you are in the application to update)

Please bring these items with you INTO the building to start your check-in:

  • PNW ID (undamaged/broken and legible) OR
  • Nonexpired State issued picture ID
  • You will need to enter through the main entrance of the complex (173rd St.) and park in any of the spaces to the right and left.
    • DO NOT PARK IN FRONT OF THE WALKWAY
  • Please have your PNW ID as well as each move-in helpers/guests state issued picture IDs.
  • The student should be the only one entering Griffin Hall (building to your left as you enter the complex) to check in.
    • bring all IDs with you
  • Our staff will explain the following to you (all items will be provided in your check-in packet):
    • Room Condition Report
    • Mailbox key
    • ID Card access
    • Directions to your apartment
    • Reserve Carts (if needed)
  • The student will then go back out to the car and start moving their items in.
  • If you need to rent a cart, please stop by the PNW Tent near the entrance with a state issued photo ID. Only 1 cart per person will be given.
  • Be sure to note any damages/worn areas so you can put them into your Room Condition Report which you can access in the Housing Portal.
  • Be sure to return any carts that were checked out and get your ID back! If this is after 3:00pm, please go to the Griffin Hall front desk to get your ID back.
  • Please exit the complex through the back entrance that will take you past the fitness center and to the light on 173rd street. This will allow you to exit quickly and also turn left (the main exit is a right turn only).
  • Students will need to move their cars to the parking lot by the fitness center to make sure others coming after them have room to park/move-in.
  • Students should check their PNW email for check-in news and get started on completing their RCR (room condition report) which will be used when they check-out to ensure there are no damages.
    • If damages are found, please be sure to put in a work order.

International Students:

We are excited to see so many International Students return to PNW! To ensure you have all the information you need before you arrive to campus, please read over the expectations below.

Please be sure to review these two resources for the most updated information:

Arrival Information

New International Students will be able to move into their rooms starting on December 30th, 2022 at no charge. Please be sure to complete this form so we can start to plan for your arrival: Early Arrival Form.

  • If you need to move in before this date, please know there will be a $30.00 (USD) charge for each day before January 6th, 2023. 

Transportation Assistance

PNW is ready to help make sure you get to campus safely! Please read over this information and contact them with any questions:

Please be sure to schedule your transportation from the airport in advance.

Learn More Here.


Need to Arrive before Move-in Day?

Any DOMESTIC students who wishes to move in before their move-in day (noted above) will need to complete an Early Arrival Form. Please know, submitting this request does NOT mean it will be approved. Approval will be based on date requested as well as approximation date of apartment/room readiness. There will be a $30.00/day charge for each day before your move-in date. 

Athletes needing to arrive early should communicate with their coaches for early arrival needs AND complete the above form

Arriving after Regular Move-in Times?

You are free to arrive on-campus to move in anytime after 9:00am.

There will not be any volunteers to assist you with your items and Housing staff will have to be called to assist which will take time. Thank you for your patience as we do our best to assist you after regular move-in operations have ended.

Arrive Between 3 p.m. and 10 p.m.– Please go to the Griffin Hall Front Desk to check in

After 10 p.m.– We will not be doing any check ins after this time. Please come back the next day between 9am and 10pm.


Fall 2022 Important Events:

We are excited for the return of WELCOME WEEKEND!!! Soon you will find the schedule (which will be provided to you on Move-in Day) for each move-in day. No time for being bored or home sick, we have many events with free food and prizes instore for you! Attend events to earn tickets and turn them in for awesome prizes!

Here is just a sample of what to expect:

  • ClubUV- Meet us on the Griffin Patio to dance the night away!
  • Games– show us your super power as you complete in minute to win it games!
  • Come on Player Two!- Come meet your RA, your neighbors, and learn what it means to be a part of the PRIDE! This is a mandatory event for all residents!  Ask your RA for the location of your meeting.
  • Cookout with the “Justice” League– Stop behind Peregrine Hall to grab a burger and chat with our campus’ finest! Meet the men and women who take pride in protecting our students and campus all day, everyday.
  • Bath Bombs, Henna and Gaming!- Come make your own bath bomb, get a Henna tattoo or challenge your RA to some Mario cart!
  • Outdoor Movie Night- Grab a friend, a blanket and some popcorn to enjoy your last night before classes.
  • Super Prizes!- Cash in your tickets for awesome prizes! Please put your name and room number on the back of each ticket. Winners will be announced at 7pm right before the movie. Must be present to win!

Check out our Facebook and Instagram page to stay updated on what is going on in the community!


Student Leadership in University Village

How can being involved on campus help you?

Students who are active on campus and in their residence halls have the opportunity to gain these benefits:

  • Do better academically!
  • Integrate & become connected to community!
  • Learn university policies & procedures!
  • Meet students with similar interests!
  • Develop healthy interpersonal relationships!
  • Connect with faculty/staff!
  • Develop your Co-curricular Transcript (CcT)!*
  • Attend leadership conferences!
  • Build your self-confidence!
  • Develop time management & prioritization skills!
  • Make a difference!!
  • Have FUN!!

*CcT is a document that complements your academic transcript by verifying your co-curricular involvement.

University Village Council (UVC)

Please email our President, Jazmin Gonzalez, for more information.

Community Assistants (CAs)- Work at the front desk!

Please email our Assistant Director for Residential Education , Suzette Keen, for more information. APPLY HERE to start working with us this FALL!!!


Things to Know About the University Village Community

The University Village community is a living and learning environment.  Staff members work to provide activities that educate and/or build community.  Residents have the responsibility to be productive, contributing members of the community.

Who to See about Questions/Concerns

We encourage all UV residents to address questions and/or concerns as soon as they arise.  There are staff members available to help you address the questions/concerns or make a proper referral to a staff member who is able to do so.  Please do not wait until the problem worsens to bring the question or concern forward.

Housing and Residential Education (HRE) Staff Members

Here are staff members to see for different types of questions/concerns.  Examples of questions/concerns are listed below each staff member.  If you can’t decide who to ask, talk to your RA or go to the front service desk at any time!

  • General Questions
  • Mail/packages Processing
  • Lock outs
  • Registering Guests
  • Emergency assistance that may be needed (after University Police have been notified)
  • Located on each floor!
  • General Questions
  • How to get involved in programs and events
  • Roommate agreements/concerns/ mediation
  • Concerns regarding guests and other policy concerns
  • Emergency assistance that may be needed (after University Police have been notified)
  • Office location: first floor of Peregrine Hall
  • How to get involved in programs and events
  • Persistent roommate concerns and mediation
  • Persistent guest and other policy violations concerns
  • Facility concerns
  • Room switch process facilitation
  • Resident Assistant/Community Assistant concerns
  • How to get involved with student leadership opportunities
  • How to get involved in programs and events
  • Persistent roommate concerns and mediation
  • Facility concerns
  • Resident Assistant concerns
  • How to get involved with student leadership opportunities
  • Questions about Housing social media
  • Office location: Peregrine Hall first floor
  • ID card/key/mail key access questions/concerns
  • Initial move-in facilities and cleanliness issues
  • Mail/package process concerns
  • Front desk issues
  • Resident conduct questions/concerns/information
  • Questions/concerns with Resident Assistants/live-in staff members
  • Questions or concerns about programming/events
  • Questions about Housing social media
  • Questions/Concerns about a Housing Staff member
  • Office location: Griffin Hall first floor
  • The Housing application and process
  • Room assignment questions
  • Room Changes
  • Emotional Support Animal Questions
  • Room Accommodations (must go through the Disability Access Service first)
  • Summer Housing (Contract conversion)
  • Housing Cancellation process
  • Immunizations
  • Petition Questions
  • Contract conversion or cancellation process
  • Office locationGriffin Hall second floor
  • Questions or concerns about programming/events
  • Questions about Housing social media
  • Questions/Concerns about a Housing Staff member
  • Office location: Griffin Hall
  • Health and Safety questions
  • Facilities/Work Order Concerns
  • Laundry concerns
  • Questions about technology (wireless, computer labs, etc.)
  • Office location: Griffin Hall
  • All concerns that have not been resolved by the student and full-time administrative staff.  Unresolved situations meaning that a solution has not been put into place.  We encourage on-going communication.  Some situations may be resolved but all parties may not be in agreement with the solution.
  • All conduct and room charge appeals

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House Rules

Please note that all rules and regulations for the University Village community are noted in the HRE Resident Handbook. Please take note of these specific ones we have outlined below:

  • Smoking is not allowed in the University Village community or anywhere on campus.
  • Alcohol is not allowed in University Village except in the graduate student wing in Peregrine Hall in rooms designated for that community.  Other than the designated rooms on the graduate wing, Residents and guests may not possess or consume alcohol in or around University Village.
  • Always keep your PNW ID and keys with you at all times.  YOU MUST SHOW YOUR ID EACH TIME YOU ENTER THE BUIDINGS.  Lockouts can be very expensive for those who continuously forget their keys/cards.
  • Be courteous to your suite-mates and neighbors.  Keep in mind the type of learning environment you would like to live in.  Courtesy hours are in effect 24 hours a day, 7 days a week.
  • Check your PNW email address and UV mailbox OFTEN!  UV residents are responsible for the correspondence that they receive in their mailboxes and PNW email addresses.
  • Be Civil.  Residents are expected to be respectful and civil to one another.  We can agree to disagree without violating civility standards.
  • Cooperation is expected and truly appreciated.  Residents are expected to follow the directives of student and full-time staff members during non-emergency and emergency situations.
  • Safety is important!  Residents may not prop open any exterior/security door of the UV community.  If you do choose to prop open your apartment or bedroom door, please ensure that your roommates agree and that someone is home and aware so that the safety of your living environment is not compromised.  During power outages, apartment doors are not allowed to be propped.

Emergency Protocols

To ensure your safety, the Housing Staff at University Village has been trained on how to respond to emergency procedures. During your first floor meeting, the RAs will cover these procedures in length so please make sure you attend this meeting. Please click on the following link to familiarize yourself with our protocols so you can be prepared.

Housing Emergency Procedures

ALERT ME! To help you stay up to date with current weather conditions and other emergency situations, please sign up for ALERT ME before you arrive to campus. “ALERT ME!” is PNW’s text messaging service that provides the capability to communicate brief, urgent information/notifications that affect the status of campus operations to students, faculty, staff and the community.”  To sign up for the service, please visit the following website: Alert Me.

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