Welcome Guide

Welcome to the Village!

The Department of Housing and Residential Education staff and student leaders are excited about starting the new academic year with you!

We are committed to creating and sustaining an environment that encourages students’ academic success as well as enhances their personal growth. Our staff members focus on creating and developing educational programs, social activities, and community service opportunities that promote academic success and engage students outside of the classroom.

The University Village community and the Purdue University Northwest campuses are truly enhanced by our students’ enthusiasm, leadership and participation. Living on campus is one of the most important decisions that you will make. The value of the experience will truly be what you make of it! Students who choose to get involved while pursuing a degree typically excel in their academic studies.

Our staff and student leaders are looking forward to providing residents with a great experience this year! We encourage students to become involved in activities, apply for leadership opportunities and find ways to give back to The University Village community and the Purdue University Northwest campus.

If you have any questions or wish to make a comment about your accommodations, our staff would be happy to assist you. You may also reach us at housing@pnw.edu or by calling (219) 989-4150.

The following information offered in this guide is provided to help you prepare for the next exciting step in your academic career! Please review the information carefully and contact us if you have any questions. We look forward to seeing you soon!

Wishing you a truly successful academic year,

 

-The Department of Housing and Residential Education Staff


Move-In Checklist

Moving in for the Fall Semester

  • UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
  • Make sure to note the payment and priority registration deadlines. Click HERE for more details!
  • Be sure your emergency contact information is updated in your Housing Application (via myPNW)
  • Submit your Parking Permit Request BEFORE YOU ARRIVE TO CAMPUS!
  • Print out our Ready for Move-in Box Tags for each box you pack! This will make sure your things don’t get lost on move in day!
  • Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin (Monday, August 24).
  • If you are a new or transfer student, make sure that you attend New Student Orientation.
  • UV residents must have their PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
  • Read the Move-in Week email you were sent thoroughly as it provides important move-in day information.
  • Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
  • Plan ahead and build a budget.  Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
  • Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
  • Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
  • Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

 

Moving in for the Spring Semester or Summer Term

  • UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
  • Make sure to note the payment and priority registration deadlines. Click HERE for more details!
  • Be sure your emergency contact information is updated in your Housing Application (via myPNW)
  • Submit your Parking Permit Request BEFORE YOU ARRIVE TO CAMPUS!
  • Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin.
  • If you are a new or transfer student, make sure that you attend New Student Orientation.
  • UV residents must have the PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
  • Read the Move-in email you were sent thoroughly as it provides important move-in day information.
  • Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
  • Plan ahead and build a budget.  Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
  • Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
  • Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
  • Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

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What to Bring

Don’t worry, we got you covered! We hope the following lists will help you gather the most important items as well as save you some space by keeping certain things at home. If you have any questions about an item that is not mentioned, please email us and ask: housing@pnw.edu

To assist with preventing the spread of the current health crisis, there are items we are recommending all students bring with them to campus. These will be helpful not only in your room/apartment, but also while in classes and on campus:

  • Face coverings (enough for a week) with proper bag to wash them in
  • Disinfectant wipes for the apartment and your backpack
  • Disinfectant spray/cleaner for common areas/bathroom
  • Hand soap
  • Hand sanitizer
  • Digital Thermometer
  • Tissues
  • Band-aids and antibiotic cream
  • Allergy and anti-diarrheal medication
  • Over-the-counter fever reducer medication (such as Tylenol or Paracetamol)
  • Contact information of your health care provider
  • Health insurance contact information
  • Gloves

Provided:

  • X-long twin-size bed
  • Dresser
  • Desk
  • Chair

Bring:

  • Sheets (Twin Extra Long)
  • Blanket (Comforter) and Pillows
  • Alarm Clock
  • Computer and Printer
  • Ethernet Cord (Wi-Fi is Available)
  • TV
  • Small Lamp

Provided:

  • Shower
  • Toilet
  • Sink with mirror

Bring:

  • Towels
  • Bath Rug/Mat (these are REQUIRED for each resident to have)
  • Shower Curtain (these are REQUIRED for each resident to have)
  • Toilet Brush
  • Bathroom Cleaning Chemicals
  • Rags and/or sponges to clean bathroom

Provided:

  • Sofa
  • Chair
  • Coffee
  • Table
  • End Table
  • Entertainment Center

Bring:

  • Compact Stereo (Quiet Hours start at 11pm)
  • TV and Cable Cord (Dish TV Provided)
  • Floor Lamps (no Halogen Bulbs)
  • Sticky putty or blue tape (for hanging things on the walls)

Provided:

  • Microwave
  • Dishwasher
  • Refrigerator
  • Table
  • Four chairs

Bring:

  • Plates, Cups, Glasses
  • Utensils (Silverware)
  • Pots and Pans
  • Dish soap
  • Dishwasher detergent
  • Coffee Maker/Kureg
  • Toaster
  • Cleaning Supplies (Soap, Chemicals and Rags)
  • Garbage Can and Bags
  • Recycle Bin

Provided:

  • Three washers and three dryers per floor

Bring:

  • Download our Laundry App!
  • Detergent
  • Fabric Softener
  • Basket
  • Hangers

Residence Hall Linens

For extra long sheets and other items for your bedroom, please visit University Village Council Linens website

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What to Expect During Move-in: August 14-August 23

While we will miss our traditional full day move-in extravaganza, we are excited to offer a more flexible schedule for this year! Starting on Monday, July 20, 2020 at noon, you will be able to log into the Housing Portal (found through the myPNW portal, where you completed your Housing Application) and reserve a time to move in. All move in times will start at 9:00am and will only be for a two hour period.

Please read all of the steps below to ensure a smooth check-in:

Due to the current health crisis, we are doing our best to help everyone feel safe and stay safe during this process. Please know and understand the following expectations:

  • Masks/face coverings are required while inside the building. If you do not have a mask/face covering, you will be asked to leave the building.
  • Two hour period to get everything into your room. Please do not try to set up your room during this time. We want to make sure you get into your room safely and then take some time later to get settled.
  • Only TWO move-in guests allowed per student (the guest must be 18 years or older). Each guest must have a state issued ID and leave it at the desk when they arrive at their building. Guest must leave after the two hour period.
  • There will NOT be any volunteers to help you move your items, however, there will be assistants in the parking lot
  • We will not be providing carts/dollys/etc. to assist with move in due to the high contact these items have. Please be sure to bring anything you need to help your move go as smoothly as possible.
  • Due to social distancing, you will NOT be allowed to move in with your roommates. Siblings are the only exception and the family should notify the Housing Operations Coordinator via email when a move-in time/date is chosen by one of the siblings via the Housing Portal.

UPDATE: We apologize for the delay, but due to some technical difficulties, this sign up process will not start until Wednesday, July 22, 2020.

Starting on Monday, July 20, 2020, you will be able to log into your myPNW portal (go back into your Housing Application) and reserve a time to move in. All move in times will start at 9:00am and will only be for a two hour period. The last check in slot will start at 4:00pm. Here is a How to Sign up for a Fall Move-in time guide to assist you.

  1. Log into your myPNW portal
  2. Click on the “Life at PNW” tab
  3. Click on the housing box, Apply for Housing link
  4. Once inside the Hosing Portal, you will see another option in the tool bar by the Application link. Click on the ” Fall 2020 Move-in” option.
  5. You will guided to an appointment reservation table based on your room number. Each floor will have a specific time slot to move in (see times below)
    • 9:00am-11:00am 1st & 3rd Floors
      10:00am-12:00pm 2nd & 4th Floors
      1:00pm-3:00pm 1st & 3rd Floors
      2:00pm-4:00pm 2nd & 4th Floors
      3:00pm-5:00pm 1st & 3rd Floors
      4:00pm-6:00pm 2nd & 4th Floors
  6. If you can’t find a time/day that will work with your schedule, please email Housing@pnw.edu right away.
  • You will need to enter through the main entrance of the complex (173rd st.). Please have your passenger window rolled down and a mask on.
  • Please have your student’s PNW ID as well as each move-in helpers/guests state issued picture IDs.
  • Pull up to the person standing by the black/gold tent and give them your student’s PNW ID.
  • Our staff will explain the following to you (all items will be provided in your check-in packet):
    • Move in to do list
    • Parking Permit Sign (to be placed on your dashboard when you park)
    • Time tags for 2 moving helpers and the student- must on at all times while inside the building
    • Room Condition Report Information
    • Emergency Procedures
  • We will then take both move in helpers/guests IDs and keep them until you are done moving in.  We will need to check them into our system just in case of an emergency.
  • You will need to then park in your designated area to begin moving in. (see below)Parking Area Map
  • Before/Once you are parked, the student will need to go into the main lobby of their building to have their ID encoded for their room. Please let them go in alone to ensure proper social distancing.
  • You will only have 2 hours to move everything into your room.
  • Only Enter and Exit through the door indicated on your move-in packet.
  • Please keep your mask/face covering on at all times while in the building. You will be asked to leave if you are not wearing a mask/face covering.
  • Please maintain social distancing while entering/exiting the building. People coming down the stairwell have the right of way, so please be patient as everyone tries to follow proper social distancing.
  • Only use the elevator for heavy items (please carry everything you can up the stairs to ensure the least amount of contact with others). Only one person will be allowed in the elevator at a time.
  • Do not unpack your items during this time! Once everything is moved in, you must check your guests out and move your car. All guests must be out at the end of your two hours.

Once you have everything inside your apartment, the student will be able to stay in their apartment to continue to unpack, but unfortunately, all guests will have to leave once the move-in appointment is over (2 hours).

  • The student is welcome to leave with their guests if they want, however, when they return, they must be mindful of their roommates that may be moving in.
  • Go to the black/gold tent where you checked in to get all guest ID and return your moving tags. – be sure to have your face mask and stay behind the line/table.
  • Please maintain social distancing while waiting at the tent (if there is a line).
  • Please exit the complex through the back entrance that will take you past the fitness center and to the light on 173rd street. This will allow you to exit quickly and also turn left (the main exit is a right turn only).
  • Students will need to move their cars to the parking lot by the fitness center to make sure others coming after them have room to park/move-in.
  • Students should check their PNW email for check-in news and get started on completing their RCR (room condition report) which will be used when they check out to ensure there are no damages.
    • If damages are found, please call the front desk and have our staff put in a work order.

International Students:

According to Center for Disease Control guidelines all students that are entering the United States must quarantine for fourteen days.  Because of this, we are offering early move-in options to all international students to ensure they can complete their quarantine in time to attend in-person classes.

You will be able to arrive as early as August 3, 2020.

There will be a fee of $25.00 a day to arrive early. It will be added to your student account after you arrive.

You DO NOT have to fulfill your quarantine with us in housing. If you have a place off campus that you can stay, please fill out the form below so we know your plans. 

We need to know if you intend to complete your quarantine on campus with us in University Village or if you will find a place off campus. Please complete this form as soon as possible so we know your plans: https://purdue.ca1.qualtrics.com/jfe/form/SV_8BaZiVQwy08ARWB 

Please know, you will be expected to bring everything you need for the quarantine period including (but not limited to) food, medicine, bedding. The Housing staff will assist you with any meal delivery service that you need during this time. Please plan ahead for your 14 days. Here are some helpful link to order food from our Dining Facility:

Didn’t Make An Appointment?

If you do not make an appointment time, you will not be able to move in. You MUST schedule a time to move-in through the Housing Portal (which can be found in the same place as your housing application) OR contact our Associate Director, Korey West (westkl@pnw.edu). If you arrive without doing one of these, you will not be able to move in and will be asked to contact Korey West to schedule a move-in time so we can ensure proper social distancing.

Arriving after 7:00pm?

If you will need to check in after 7:00pm on Sunday, August 23, 2020, you will need to email the Associate Director, Korey West (westkl@pnw.edu) to schedule your check in time. IT MUST BE SCHEDULED. Please understand that this week and weekend will be very busy for us, we appreciate your patience as we work with our staff to ensure your check in process is safe.


Important Events:

  • First Floor Meeting!
    Sunday, August 23, 2020 at 8:00pm:
    Come meet your RA, your neighbors, and learn what it means to be a part of the PRIDE! This is a mandatory event for residents!  Your RA will be sending you a Zoom meeting via email. 

Check out our Facebook and Instagram page to stay updated on what is going on in the community!


Student Leadership in University Village

How can being involved on campus help you?

Students who are active on campus and in their residence halls have the opportunity to gain these benefits:

  • Do better academically!
  • Integrate & become connected to community!
  • Learn university policies & procedures!
  • Meet students with similar interests!
  • Develop healthy interpersonal relationships!
  • Connect with faculty/staff!
  • Develop your Co-curricular Transcript (CcT)!*
  • Attend leadership conferences!
  • Build your self-confidence!
  • Develop time management & prioritization skills!
  • Make a difference!!
  • Have FUN!!

*CcT is a document that complements your academic transcript by verifying your co-curricular involvement.

University Village Council (UVC)

Please email our Community Director, Jasmine Hester, for more information.

Community Assistants (CAs)- Work at the front desk!

Please email our Housing Operations Coordinator, Jacqueline Chambers, for more information.


Things to Know About the University Village Community

The University Village community is a living and learning environment.  Staff members work to provide activities that educate and/or build community.  Residents have the responsibility to be productive, contributing members of the community.

Who to See about Questions/Concerns

We encourage all UV residents to address questions and/or concerns as soon as they arise.  There are staff members available to help you address the questions/concerns or make a proper referral to a staff member who is able to do so.  Please do not wait until the problem worsens to bring the question or concern forward.

Housing and Residential Education (HRE) Staff Members

Here are staff members to see for different types of questions/concerns.  Examples of questions/concerns are listed below each staff member.  If you can’t decide who to ask, talk to your RA or go to the front service desk at any time!

  • General Questions
  • Mail/packages Processing
  • Checking guests in and out
  • Checking into computer labs and meeting rooms
  • Emergency assistance that may be needed (after University Police have been notified)
  • General Questions
  • How to get involved in programs and events
  • Roommate agreements/concerns/ mediation
  • Concerns regarding guests and other policy concerns
  • Emergency assistance that may be needed (after University Police have been notified)
  • Located on each floor
  • How to get involved in programs and events
  • Persistent roommate concerns and mediation
  • Persistent guest and other policy violations concerns
  • Facility concerns
  • Resident Assistant/Community Assistant concerns
  • How to get involved with student leadership opportunities
  • Office location: first floor of Peregrine Hall
  • How to get involved in programs and events
  • Persistent roommate concerns and mediation
  • Facility concerns
  • Resident Assistant concerns
  • How to get involved with student leadership opportunities
  • Questions about Housing social media
  • Room assignment questions
  • Room switch process facilitation
  • Contract conversion or cancellation process
  • Immunizations
  • Petition Questions
  • Contract conversion or cancellation process
  • ID card/key/mail key access questions/concerns
  • Mail/package process concerns
  • Front desk issues
  • Office location: Peregrine Hall first floor
  • Health and Safety questions
  • Facilities/Work Order Concerns
  • Laundry concerns
  • Questions about technology (wireless, computer labs, cable tv)
  • Initial move-in facilities and cleanliness issues
  • Office location: Peregrine Hall first floor
  • Resident conduct questions/concerns/information
  • The Housing application and process
  • Questions/concerns with Resident Assistants/live-in staff members
  • All concerns that have been unresolved by the student and/or professional HRE staff
  • Questions or concerns about programming/events
  • Questions about Housing social media
  • Questions/Concerns about a Housing Staff member (Griffin Hall second floor)
  • Office location: Griffin Hall second floor
  • All concerns that have not been resolved by the student and full-time administrative staff.  Unresolved situations meaning that a solution has not been put into place.  We encourage on-going communication.  Some situations may be resolved but all parties may not be in agreement with the solution.
  • Emotional Support Animal Questions
  • All conduct and room charge appeals
  • Office location: Griffin Hall

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House Rules

Please note that all rules and regulations for the University Village community are noted in the HRE Resident Handbook. Please take note of these specific ones we have outlined below:

  • Masks/face coverings are required when entering our buildings and while inside. This also means in the common area of your apartment unless you and your roommates indicate on your roommate agreement (will be filled out with an RA during first week of classes).
  • Guests will not be allowed this year. This also means that students in each building will NOT be able to visit their friends in the other building. You will only be able to visit your friends who are in the same building as you.
  • Smoking is not allowed in the University Village community or anywhere on campus.
  • Alcohol is not allowed in University Village except in the graduate student wing in Peregrine Hall in rooms designated for that community.  Other than the designated rooms on the graduate wing, Residents and guests may not possess or consume alcohol in or around University Village.
  • Always keep your PNW ID and keys with you at all times.  YOU MUST SHOW YOUR ID EACH TIME YOU ENTER THE HALLS.  Lockouts can be very expensive for those who continuously forget their keys/cards.
  • Be courteous to your suite-mates and neighbors.  Keep in mind the type of learning environment you would like to live in.  Courtesy hours are in effect 24 hours a day, 7 days a week.
  • Check your PNW email address and UV mailbox OFTEN!  UV residents are responsible for the correspondence that they receive in their mailboxes and PNW email addresses.
  • Be Civil.  Residents are expected to be respectful and civil to one another.  We can agree to disagree without violating civility standards.
  • Cooperation is expected and truly appreciated.  Residents are expected to follow the directives of student and full-time staff members during non-emergency and emergency situations.
  • Safety is important!  Residents may not prop open any exterior/security door of the UV community.  If you do choose to prop open your apartment or bedroom door, please ensure that your roommates agree and that someone is home and aware so that the safety of your living environment is not compromised.  During power outages, apartment doors are not allowed to be propped.

Emergency Protocols

To ensure your safety, the Housing Staff at University Village has been trained on how to respond to emergency procedures. During your first floor meeting, the RAs will cover these procedures in length so please make sure you attend this meeting. Please click on the following link to familiarize yourself with our protocols so you can be prepared.

Housing Emergency Procedures

ALERT ME! To help you stay up to date with current weather conditions and other emergency situations, please sign up for ALERT ME before you arrive to campus.  “ALERT ME!” is PNW’s text messaging service that provides the capability to communicate brief, urgent information/notifications that affect the status of campus operations to students, faculty, staff and the community.”  To sign up for the service, please visit the following website: Alert Me.

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