Welcome Guide

Welcome to the Village!

The Department of Housing and Residential Education staff and student leaders are excited about starting the new academic year with you!

We are committed to creating and sustaining an environment that encourages students’ academic success as well as enhances their personal growth.  Our staff members focus on creating and developing educational programs, social activities, and community service opportunities that promote academic success and engage students outside of the classroom.

The University Village community and the Purdue University Northwest campuses are truly enhanced by our students’ enthusiasm, leadership and participation.  Living on campus is one of the most important decisions that you will make.  The value of the experience will truly be what you make of it!  Students who choose to get involved while pursuing a degree typically excel in their academic studies.

This upcoming year, you can expect many fun activities, including:

  • An array of fun and exciting events during Welcome Weekend in August (see our schedule here)
  • An interactive, diversity-driven community Thanksgiving dinner.
  • Pancake Study Break during Stress Free Week
  • Our February Sweethearts Dance
  • Outdoor movie nights- first one is Sunday before classes start this August!
  • Ice-skating trip into Chicago in the Spring Semester
  • Open Mic nights with a live band
  • Educational programs to help residents adjust to college life

Our staff and student leaders are looking forward to providing residents with a great experience this year!!!  We encourage students to become involved in activities, apply for leadership opportunities and find ways to give back to The University Village community and the Purdue University Northwest campus.

If you have any questions or wish to make an comment about your accommodations, our staff would be happy to assist you.  You may also reach us at housing@pnw.edu or by calling (219) 989-4150.

The following information offered in The University Village Welcome Guide is provided to help you prepare for the next exciting step in your academic career!  Please review the information carefully and contact us if you have any questions.  Enjoy the rest of the summer!  We look forward to seeing you soon!

Wishing you a truly successful academic year,

-The Department of Housing and Residential Education Staff


Move-In Checklist

  • UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move in to University Village.
  • Make sure to note the payment and priority registration deadlines. Click HERE for more details!
  • Be sure to fill out your Info Card and Parking Permit Request BEFORE YOU ARRIVE TO CAMPUS!
  • Print our Parking Maps (First Year & Upperclassmen) to make sure you know which building to go to and where to park!
  • Print out our Ready for Move in Box Labels for each box you pack! This will make sure your things don’t get lost on move in day!
  • Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin (Monday, August 19th).
  • If you are a new or transfer student, make sure that you attend New Student Orientation.
  • UV residents must have the PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process!   You will use your PNW ID Card to access your building, apartment, and if you are assigned to Griffin Hall, the card will be used for individual access to your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
  • Read your room assignment email thoroughly as it provides important move-in day information.
  • Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
  • Plan ahead and build a budget.  Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
  • Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
  • Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
  • Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

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What to Bring

Don’t worry, we got you covered! We hope the following lists will help you gather the most important items as well as save you some space by keeping certain things at home. If you have any questions about an item that is not mentioned below, please email us and ask: housing@pnw.edu

Bedroom

Provided

  • X-long twin-size bed
  • Dresser
  • Desk
  • Chair

Bring

  • Sheets (Twin Extra Long)
  • Blanket (Comforter) and Pillows
  • Alarm Clock
  • Computer and Printer
  • Ethernet Cord (Wi-Fi is Available)
  • TV
  • Small Lamp

Bathroom

Provided

  • Shower
  • Toilet
  • Sink with mirror

Bring

  • Towels
  • Bath Rug/Mat (these are REQUIRED for each resident to have)
  • Shower Curtain (these are REQUIRED for each resident to have)
  • Toilet Brush
  • Bathroom Cleaning Chemicals
  • Rags and/or sponges to clean bathroom

Living Room

Provided

  • Sofa
  • Chair
  • Coffee
  • Table
  • End Table
  • Entertainment Center

Bring

  •  Compact Stereo (Quiet Hours start at 11pm)
  • TV and Cable Cord (Dish TV Provided)
  • Floor Lamps (no Halogen Bulbs)
  • Sticky putty or blue tape (for hanging things on the walls)

Kitchen/Dining Area

Provided

  • Microwave
  • Dishwasher
  • Refrigerator
  • Table
  • Four chairs

Bring

  • Plates, Cups, Glasses
  • Utensils (Silverware)
  • Pots and Pans
  • Dish soap
  • Dishwasher detergent
  • Coffee Maker/Kureg
  • Toaster
  • Cleaning Supplies (Soap, Chemicals and Rags)
  • Garbage Can and Bags
  • Recycle Bin

Laundry

Provided

  • Three washers and three dryers per floor

Bring

  • Download our Laundry App!
  • Detergent
  • Fabric Softener
  • Basket
  • Hangers

Items to Leave at Home…

  • Amplifiers
  • Candles
  • Alcohol bottles/decorations
  • Halogen Lamps
  • Incense
  • Mini fridge taller than 20 inches
  • Pets (except fish in 10 gallon tanks)
  • Sub woofers
  • Furniture (extra sofa, mattresses, blow up furniture, etc.)
  • Weapons (airsoft guns, water guns, pocket knifes, fireworks, etc.)

Please refer to your University Village Resident Handbook for more information about policies and procedures of The University Village community.

Residence Hall Linens

For extra long sheets and other items for your bedroom, please visit University Village Council Linens website

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What First Years Should Expect on Move-in Day: Thursday, August 15

  • When to Arrive to Campus
    • We try our best to help make move-in day as organized and stress free as possible. To help with this, we have arranged certain times for each community to move-in so traffic, elevators and hallways will be clear and flowing in the same direction; making things move faster so you can get out of the heat quicker. Please follow this schedule to arrive on campus:
      • 2nd Floors of Peregrine Hall and 2nd/3rd Griffin Hall: 8:00am-9:00am
      • 1st Floor of Peregrine Hall and Griffin Hall: 9:00am-10:00am
  • The Check-in Process (8:00am-10:00pm)
    • The UV Resident Check-in Process will take place in the lobby of your assigned building.  Residents who are moving in will need to bring their completed paperwork (you received in your assignments packet via email- listed above as well).
    • You will need a state ID or your PNW ID for this process, please be sure to bring this with you!
    • At check-in, you will receive a few helpful items as well as your UCC.
      Your UCC (unit condition checklist) is to help you document the current condition of your apartment/room so when you move out, we can be sure the there are no new damages and the room is in a good condition for the next resident. You will need to turn this in at your first floor meeting at 10:00am on Thursday the 15th.
    • There will be move in volunteers all around to help you get your items to your room. Please label each box with your name and room number (or use our Move in Ready Labels) so the volunteers know where to take your items. They move fast so if everything is labeled, it won’t get lost.
    • There will be a large black & gold tent near the entrance of the University Village parking lot, it is here that you will be able to go for any questions or to check-out a shopping cart so your move can be completed faster. If you aren’t able to find this tent, please ask a volunteer and they will be able to help you!
  • First Floor Meeting! (10:00am)
    • Come meet your RA, your neighbors, get your ID sticker and learn what it means to be a part of the PRIDE! This is for students only! This is a mandatory event for residents! Parents, our Executive Director would love to meet with you in Griffin Hall room 334 to answer any questions and grab a snack.
  • New Student Picnic! (11:00am)
    • Come socialize with other new students and orientation staff over a lunch and activities! NO RSVP REQUIRED. This is a mandatory event!
  • Arriving after 9:00am on Move-In Day?
    • If you will check in after 9:00am on Move-in Day, you will need to stop by the front desk of Peregrine Hall to get checked in. There will be an RA and a CA there to assist you. Please be patient as we work with our staff to ensure your check in process run smoothly.
    • There will NOT be any volunteers to help you move your items during this time, so please be sure to check-out a cart at the front desk to help make moving easier.

What Upperclassmen Should Expect on Move-in Day: Friday, August 16

  • When to Arrive to Campus
    • We try our best to help make move-in day as organized and stress free as possible. To help with this, we have arranged certain times for each community to move-in so traffic, elevators and hallways will be clear and flowing in the same direction; making things move faster so you can get out of the heat quicker. Please follow this schedule to arrive on campus:
      • 4th Floor Returning Students (Griffin and Peregrine Halls): 10:00am- 11:00am
      • 3rd Floor Returning Students (Griffin and Peregrine Halls): 11:00am-12:00pm
      • 1st and 2nd Floor Returning Students (Griffin hall): 12:00pm-1:00pm
  • The Check-in Process (10:00am-4:00pm)
    • The UV Resident Check-in Process will take place in the lobby of your assigned building.  Residents who are moving in will need to bring their completed paperwork (you received in your assignments packet via email).
    • You will need a state ID or your PNW ID for this process, please be sure to bring this with you!
    • At check-in, you will receive a few helpful items as well as your UCC.
      Your UCC is to help you document the current condition of your apartment/room so when you move out, we can be sure the there are no new damages and the room is in a good condition for the next resident. You will need to turn this in at your first floor meeting at 10:30am on Thursday the 15th.
    • There will be move in volunteers all around to help you get your items to your room. Please label each box with your name and room number (or use our Move in Ready Labels) so the volunteers know where to take your items. They move fast so if everything is labeled, it won’t get lost.
    • There will be a large black & gold tent near the entrance of the University Village parking lot, it is here that you will be able to go for any questions or to check-out a shopping cart so your move can be completed faster. If you aren’t able to find this tent, please ask a volunteer and they will be able to help you!
  • PNW Resource Fair!
    • Starting at 11:00am, there will be tables set up behind Peregrine Hall where you can talk to dinning about meal plans, the Counseling Center about stress relief and good study tips, the Career Center on how to find a job on campus and so much more!!
  • Cookout with A Cop! FREE FOOD!
    • That’s right, the Purdue Northwest Police Department will be hosting a free cookout for all students and parents starting at 11:00am! Please come behind Peregrine Hall to sit down, relax and have some yummy food prepared by the people who take pride in protecting our campus and students everyday.
  • Arriving after 4:00pm on Move-In Day?
    • If you will check in after 4:00pm on Move-in Day, you will need to stop by the front desk of Griffin Hall to get checked in. There will be an RA and a CA there to assist you. Please be patient, this may be a popular time for other residents to arrive and we will do our best to get you into your new space as soon as possible.
    • There will NOT be any volunteers to help you move your items during this time, so please be sure to check-out a cart at the front desk to help make moving easier.

Student Leadership in University Villageget-involved87616

How can being involved on campus help you?

Students who are active on campus and in their residence halls have the opportunity to gain these benefits:

  • Do better academically!
  • Integrate & become connected to community!
  • Learn university policies & procedures!
  • Meet students with similar interests!
  • Develop healthy interpersonal relationships!
  • Connect with faculty/staff!
  • Develop your Co-curricular Transcript (CcT)!*
  • Attend leadership conferences!
  • Build your self-confidence!
  • Develop time management & prioritization skills!
  • Make a difference!!
  • Have FUN!!

*CcT is a document that complements your academic transcript by verifying your co-curricular involvement.

University Village Council (UVC)

National Residence Hall Honorary (NRHH)

Community Assistants (CAs)


Things to Know About the University Village Community

The University Village community is a living and learning environment.  Staff members work to provide activities that educate and/or build community.  Residents have the responsibility to be productive, contributing members of the community.

Who to See about Questions/Concerns

We encourage all UV residents to address questions and/or concerns as soon as they arise.  There are staff members available to help you address the questions/concerns or make a proper referral to a staff member who is able to do so.  Please do not wait until the problem worsens to bring the question or concern forward.

Housing and Residential Education (HRE) Staff Members

Here are staff members to see for different types of questions/concerns.  Examples of questions/concerns are listed below each staff member.  If you can’t decide who to ask, talk to your RA or go to the front service desk at any time!

  •  Service Desk Staff (Community Assistants)
    • General Questions
    • Mail Process
    • Checking guests in and out
    • Checking into computer labs and meeting rooms
    • Emergency assistance that may be needed (after University Police have been notified)
  • Resident Assistants (located on each floor)
    • General Questions
    • How to get involved in programs and events
    • Roommate agreements/concerns/ mediation
    • Concerns regarding guests and other policy concerns
    • Emergency assistance that may be needed (after University Police have been notified)
  • Community Director (office located on the first floor of Peregrine Hall)
    • How to get involved in programs and events
    • Persistent roommate concerns and mediation
    • Persistent guest and other policy violations concerns
    • Facility concerns
    • Resident Assistant/Community Assistant concerns
    • How to get involved with student leadership opportunities
  • Assistant Community Director (office located on the first floor of Griffin Hall)
    • How to get involved in programs and events
    • Persistent roommate concerns and mediation
    • Facility concerns
    • Resident Assistant/Community Assistant concerns
    • How to get involved with student leadership opportunities
    • Questions about Housing social media
  • Assignments Coordinator (Peregrine Hall first floor)
    • Room assignment questions
    • Room switch process facilitation
    • Contract conversion or cancellation process
    • Immunizations
    • Petition Questions
    • Contract conversion or cancellation process
    • ID card/key/mail key access questions/concerns
    • Mail process concerns
    • Front desk issues
  • Facilities Manager (Peregrine Hall first floor)
    • Health and Safety questions
    • Facilites/Work Order Concerns
    • Laundry concerns
    • Questions about technology (wireless, computer labs, cable tv)
    • Initial move-in facilities and cleanliness issues
  • Associate Director of Housing & Residential Education (Griffin Hall second floor)
    • Resident conduct questions/concerns/information
    • The Housing application and process
    • All concerns that have been unresolved by the student and/or professional HRE staff
    • Questions or concerns about programming
    • Questions about Housing social media
    • Questions/Concerns about a Housing Staff member
  • Executive Director of Housing and Residential Education (Griffin Hall)
    • All concerns that have not been resolved by the student and full-time administrative staff.  Unresolved situations meaning that a solution has not been put into place.  We encourage on-going communication.  Some situations may be resolved but all parties may not be in agreement with the solution.
    • All conduct and room charge appeals

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House Rules

Please note that all rules and regulations for the University Village community are noted in the HRE Resident Handbook. Please take note of these specific ones we have outlined below:

  • Smoking is not allowed in the University Village community or anywhere on campus.
  • Alcohol is not allowed in University Village except in the graduate student wing in Peregrine Hall in rooms designated for that community.  Other than the designated rooms on the graduate wing, Residents and guests may not possess or consume alcohol in or around University Village.
  • Always keep your PNW ID and keys with you at all times.  YOU MUST SHOW YOUR ID EACH TIME YOU ENTER THE HALLS.  Lockouts can be very expensive for those who continuously forget their keys/cards.
  • Be courteous to your suite-mates and neighbors.  Keep in mind the type of learning environment you would like to live in.  Courtesy hours are in effect 24 hours a day, 7 days a week.
  • Check your PNW email address and UV mailbox OFTEN!  UV residents are responsible for the correspondence that they receive in their mailboxes and PNW email addresses.
  • Be Civil.  Residents are expected to be respectful and civil to one another.  We can agree to disagree without violating civility standards.
  • Cooperation is expected and truly appreciated.  Residents are expected to follow the directives of student and full-time staff members during non-emergency and emergency situations.
  • Guests cannot stay for extended periods of time (no more than 48 hours at a time).  Residents are expected to inquire with roommates about their comfort with guests staying for limited times in the apartment suite.
  • Safety is important!  Residents may not prop open any exterior/security door of the UV community.  If you do choose to prop open your apartment or bedroom door, please ensure that your roommates agree and that someone is home and aware so that the safety of your living environment is not compromised.  During power outages, apartment doors are not allowed to be propped.

Emergency Protocols

To ensure your safety, the Housing Staff at University Village has been trained on how to respond to emergency procedures. During your first floor meeting, the RAs will cover these procedures in length so please make sure you attend this meeting. Please click on the following link to familiarize yourself with our protocols so you can be prepared.

Housing Emergency Procedures

ALERT ME! To help you stay up to date with current weather conditions and other emergency situations, please sign up for ALERT ME before you arrive to campus.  “ALERT ME!” is PNW’s text messaging service that provides the capability to communicate brief, urgent information/notifications that affect the status of campus operations to students, faculty, staff and the community.”  To sign up for the service, please visit the following website: Alert Me.

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Recycling Program

Purdue University Northwest’s recycling program is managed through the Building Services and General Services Departments.  It was developed to provide a means for the University to minimize solid waste and promote recycling.

Each building has a large green can in the main entrance to dispose of all of your recycling. There are also large dumpsters outside of each hall where you can place your recycled items as well. Please use these two locations and help keep our campus green!

How you can help the community and make a difference:

  • Reduce the amount that you consume!
  • Reuse “waste” materials constructively!
  • Recycle by placing recyclable materials in designated recycle dumpsters or Green Toters!

When recycling, please remember these important notes:

  • Rinse food from containers
  • Breakdown large items to maximize space
  • Aerosol cans must be empty
  • Plastic containers must be empty
  • Glass containers must be empty

You can also find information regarding recycling on our website.