Welcome Guide

• UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
• Make sure to note the payment and priority registration deadlines. Click HERE for more details!
• Be sure your emergency contact information is updated in your Housing Application (via myPNW)
• Register your car BEFORE YOU ARRIVE TO CAMPUS!
• Print out our Ready for Move-in Box Tags for each box you pack! This will make sure your things don’t get lost on move in day!
• Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin (Monday, August 21).
• If you are a new or transfer student, make sure that you attend New Student Orientation.
• UV residents must have their PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
• Read the Move-in Overview email you were sent thoroughly as it provides important move-in day information.
• Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
• Plan ahead and build a budget. Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
• Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
• Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
• Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

• UV residents need to make sure that they are registered for classes and that all of their financial arrangements are in place before they move-in to University Village.
• Make sure to note the payment and priority registration deadlines. Click HERE for more details!
• Be sure your emergency contact information is updated in your Housing Application (via myPNW)
• Register your car BEFORE YOU ARRIVE TO CAMPUS!
• Plan ahead for buying required books for your classes.  The Campus Bookstore in the Student Union & Library will be open for a limited time on the Sunday before classes begin. (Monday, January 8).
• If you are a new or transfer student, make sure that you attend New Student Orientation.
• UV residents must have the PNW ID card before moving into the University Village community.  Your PNW ID Card is issued during New Student Orientation and is a vital part of the check-in process! You will use your PNW ID Card to access your building, apartment and your assigned bedroom space.  KEEP YOUR PNW ID WITH YOU AT ALL TIMES! Avoid lock-out charges!
• Read the Move-in Overview email you were sent thoroughly as it provides important move-in day information.
• Review the “Basics” Checklist (below) to have an idea of what to bring and what to leave at home.
• Plan ahead and build a budget.  Think about how much books, school supplies, personal items, food and toiletries will cost every month.  Some students are caught off guard because they do not plan ahead.
• Contact your roommates to get to know them better and see if you are able to coordinate apartment items that you are bringing.
• Check your mailbox when you arrive! Expecting a package? Here is some helpful information!
• Keep track of activities and get all the most current announcements at the housing Facebook page (@PNWHousing).  “Like” us today!

To assist with preventing the further spread COVID-19, there are items we are recommending all students bring with them to campus. These will be helpful not only in your room/apartment, but also while in classes and on campus:

• Face coverings
• Disinfectant wipes for the apartment and your backpack
• Disinfectant spray/cleaner for common areas/bathroom
• Hand soap
• Hand sanitizer
• Tylenol
• Tissues
• Digital Thermometer
• Band-aids and antibiotic cream
• Allergy and anti-diarrheal medication
• Over-the-counter fever reducer medication (such as Tylenol or Paracetamol)
• Contact information of your health care provider
• Health insurance contact information
• Gloves

Provided:

• Twin-XL bed
• Dresser
• Desk
• Chair

Bring:

• Sheets (Twin Extra Long)
• Blanket (Comforter) and Pillows
• Alarm Clock
• Computer and Printer
• Ethernet Cord (Wi-Fi is Available but hook-up is faster)
• TV
• Small Lamp
• Thumb tacks or blue tape (for hanging things on the walls)- NO COMMAND HOOKS PLEASE!

Provided:

• Shower
• Toilet
• Sink with mirror

Bring:

• Towels
• Bath Rug/Mat (these are REQUIRED for each resident to have)
• Shower Curtain (these are REQUIRED for each resident to have)
• Shower Curtain Rings
• Toilet paper
• Toilet Brush and holder
• Bathroom Cleaning Chemicals
• Rags and/or sponges to clean bathroom

Provided:

• Sofa
• Chair
• Coffee Table
• End Table
• Entertainment Center

Bring:

• Compact Stereo (Quiet Hours start at 11 p.m.)
• TV and Cable Cord (online streaming and local channels Provided)
• Floor Lamps (no Halogen Bulbs)
• Thumb tacks or blue tape (for hanging things on the walls)- NO COMMAND HOOKS PLEASE!

Provided:

• Microwave
• Dishwasher
• Refrigerator
• Table
• Four chairs

Bring:

• Plates, Cups, Glasses
• Utensils (Silverware)
• Pots and Pans
• Dish soap
• Dishwasher detergent
• Coffee Maker/Kureg
• Toaster
• Cleaning Supplies (Soap, Chemicals and Rags)
• Garbage Can and Bags
• Recycle Bin

Provided:

• Three washers and three dryers per floor

Bring:

• Download our Laundry App!
• Detergent
• Fabric Softener
• Basket
• Hangers

To ensure your check-in goes as smoothly as possible, please complete these items before you arrive to campus:

• Register your car HERE
• Update your Emergency and Missing persons information in your Housing application (click on the tab to the left once you are in the application to update these specific areas)

Please bring these items with you INTO the building to start your check-in:

• PNW ID (undamaged/broken and legible) OR
• Nonexpired State issued picture ID

When you arrive, please follow the road around to the back of the Fitness Center and stop at the tent located at the entrance to the parking lot.

1. Pull up to the person standing by the tent and tell them which building you are looking for. They will give you a unloading sign for your dashboard and point you to your unloading zone (BLUE = Griffin, RED = Peregrine).
2. Park in your unloading zone and send your student into the main lobby of their building to get started. They will need their PNW ID or a nonexpired State issued picture ID.
   • Students, please bring your ID to TABLE 1 in the main lobby area of your building to get started and our amazing RA staff will assist you through everything you need to gain access to your room.
3. Once parked, please complete the information needed on the back of the unloading sign and put it on your dashboard. This will help us make sure to find you if there are any issues.
   • Parents/guardian/guests will then be met at their car by volunteers which will help them get started on carrying items into the building. Please be sure all items are labeled with student’s name and room number.
   • YOU CAN ONLY PARK FOR 20 minutes to unload in any area around housing. Please move your car after you are done to any of the parking lots ACROSS 173rd St. (near the traffic light). You can then come back to help your student get settled in.
4. Students, when you are done, meet your car outside or at your room.

• Please try to enter the building through the outside stairwells and exit through the elevators/center stairwell/main lobby area.
• Anyone living on the 2nd floors should use the stairs.
• If you need to rent a moving cart, please stop by the PNW Tent near the entrance with a state issued photo ID. Only 1 cart per person will be given.
• Be sure to note any damages/worn areas so you can put them into your Room Condition Report (RCR) which you can access in the Housing Portal. More information will be discussed at your floor meeting and will also be sent to you throughout the weekend via email.
• Please move your car when you are done so other can use those areas to unload and move in.

• Be sure to return any carts that were checked out and get your ID back! If this is after 3:00pm, please go to the Griffin Hall front desk to get your ID back.
• Please exit the complex through the main entrance that will take you to 173rd St.. This will allow you to exit quickly and also point you towards more parking (turn left and go to the traffic light, then make a right).
• Students will need to move their cars to the parking lots on 173rd St. to make sure others coming after them have room to park/move-in.
• Students should check their PNW email for check-in news and get started on completing their RCR (room condition report) which will be used when they check-out to ensure there are no damages.
  • If damages are found, please be sure to put in a work order.

If you arrive after the time designated above, your move-in will take place as indicated below. Please know, this is not as efficient as participating during our move-in days so it will take some time for our staff to assist you. 

• Arrive Between 3 p.m. and 10 p.m.– Please go to the Griffin Hall Front Desk to check-in
• After 10 p.m. – We will not be doing any check-ins after this time. Please come back the next day between 9 a.m. and 10 p.m.

The below items will be required for late move-ins:

• Your move-in helpers will need to be signed in at the front desk. They will need to leave a nonexpired state issued picture ID and can claim it when you are done moving in.
• There will be no volunteers to assist you during this time as well

If you do not move-in by 12 p.m. on the first day of classes, your assignment will be canceled and your room will be given to someone else.

You MUST email our Assistant Director for Housing Operations, Mike Shepard (shepar13@pnw.edu) if you will arrive after this time/date. Please look for a form in your Move-in Email and be sure to complete it as soon as possible. We will not hold any rooms for any student that is not on our late arrival list.

To ensure your check-in goes as smoothly as possible, please complete these items before you arrive to campus:

• Register your car HERE
• Update your Emergency and Missing persons information in your Housing application (click on the tab to the left once you are in the application to update)

Please bring these items with you INTO the building to start your check-in:

• PNW ID (undamaged/broken and legible) OR
• Nonexpired State issued picture ID

• You will need to enter through the main entrance of the complex (173rd St.) and park in any of the spaces to the right and left.
  • DO NOT PARK IN FRONT OF/IN THE WALKWAY
• Please have your PNW ID as well as each move-in helpers/guests state issued picture IDs.
• The student should be the only one entering Griffin Hall (building to your left as you enter the complex) to check in.
  • bring all IDs with you
• Our staff will explain the following to you (all items will be provided in your check-in packet):
  • Room Condition Report
  • Mailbox key
  • ID Card access
  • Directions to your apartment
  • Reserve Carts (if needed)
• The student will then go back out to the car and start moving their items in with their move-in helpers.

• If you need to rent a cart, please stop by the Griffin Front Desk with a state issued photo ID. Only 1 cart per person will be given.
• Be sure to note any damages/worn areas so you can put them into your Room Condition Report which you can access in the Housing Portal.

• Be sure to return any carts that were checked out and get your ID back!
• Please exit the complex through the back entrance that will take you past the fitness center and to the light on 173rd street. This will allow you to exit quickly and also turn left towards Indianapolis Blvd. (the main exit is a right turn only).
• Students will need to move their cars to the parking lot by the fitness center to make sure others coming after them have room to park/move-in.
• Students should check their PNW email for check-in news and get started on completing their RCR (room condition report) which will be used when they check-out to ensure there are no damages.
  • If damages are found, please be sure to put in a work order.

If you arrive after the time designated above, your move-in will take place as indicated below. Please know, this is not as efficient as participating during our move-in days so it will take some time for our staff to assist you. 

• Arrive Between 3 p.m. and 10 p.m.– Please go to the Griffin Hall Front Desk to check-in
• After 10 p.m. – We will not be doing any check-ins after this time. Please come back the next day between 9 a.m. and 10 p.m.

The below items will be required for late move-ins:

• Your move-in helpers will need to be signed in at the front desk. They will need to leave a nonexpired state issued picture ID and can claim it when you are done moving in.
• There will be no volunteers to assist you during this time as well

If you do not move-in by 12 p.m. on the first day of classes, your assignment will be canceled and your room will be given to someone else.

You MUST email our Assistant Director for Housing Operations, Mike Shepard (shepar13@pnw.edu) if you will arrive after this time/date. Please look for a form in your Move-in Email and be sure to complete it as soon as possible. We will not hold any rooms for any student that is not on our late arrival list.

• General Questions
• Mail/packages Processing
• Lock outs
• Registering Guests
• ID card/key/mail key access questions/concerns
• Emergency assistance that may be needed (after University Police have been notified)

• Located on each floor!
  • Griffin Hall– rooms 104, 114, 203, 215, 303, 315, 403, 415
  • Peregrine Hall– rooms 52 and 59 on all floors
• General Questions
• Facility Concerns
• ID card/key/mail key access questions/concerns
• Class/professor concerns
• How to get involved in programs and events
• Roommate agreements/concerns/ mediation
• Concerns regarding guests and other policy concerns
• Room switch process facilitation
• Emergency assistance that may be needed (after University Police have been notified)

• How to get involved in programs and events
• Persistent roommate concerns and mediation
• Facility concerns
• Resident Assistant concerns
• How to get involved with student leadership opportunities
• Questions about Housing social media

• Office location: first floor of Peregrine Hall (125)
• How to get involved in programs and events
• Persistent roommate concerns and mediation
• Persistent guest and other policy violations concerns
• Resident Assistant/Desk Staff concerns
• How to get involved with student leadership opportunities

• Office location: first floor of Griffin Hall (143)
• How to get involved in programs and events
• Persistent roommate concerns and mediation
• Persistent guest and other policy violations concerns
• Resident conduct questions/concerns/information
• Questions/concerns with Resident Assistants/live-in staff members
• Questions or concerns about programming/events
• Questions about Housing social media
• Questions/Concerns about a Housing Staff member

• Office location: Peregrine Hall first floor (103)
• Initial move-in facilities and cleanliness issues
• Front desk issues
• Mail/package process concerns
• Resident conduct questions/concerns/information
• Questions/concerns with Resident Assistants/live-in staff members
• Questions or concerns about programming/events
• Questions about Housing social media
• Questions/Concerns about a Housing Staff member

• Office location: Griffin Hall first floor (135)
• The Housing application and process
• Room assignment questions
• Room Changes
• Emotional Support Animal Questions
• Room Accommodations (must go through the Disability Access Service first)
• Summer Housing (Contract extension)
• Housing Cancellation process
• Immunizations

• Office location: Griffin Hall (235)
• Initial move-in facilities and cleanliness issues
• ID card/key/mail key access questions/concerns
• Health and Safety questions
• Facilities/Work Order Concerns
• Laundry concerns
• Questions about technology (wireless, computer labs, etc.)

• Office location: Griffin Hall (435)
• All concerns that have not been resolved by the student and full-time administrative staff.  Unresolved situations meaning that a solution has not been put into place.  We encourage on-going communication.  Some situations may be resolved but all parties may not be in agreement with the solution.
• All conduct and room charge appeals