Do you understand the rights students have under the Family Educational Rights and Privacy Act (FERPA)?
This quick reference guide will help you better understand and apply FERPA.
What rights do students have under FERPA?
- The right to inspect and review their education records within 45 days of their request
- The right to request an amendment to their education records
- The right to consent to disclosures of personally identifiable information contained in their education records
- The right to file a complaint with the U.S. Department of Education concerning alleged failures to comply with FERPA
What is directory information at PNW?
Institutions have the right to disclose the following information on a student without violating FERPA if the student has not restricted their information:
- Contact information (name, e-mail address, address (local & home), telephone number (local & home))
- Education data (college/school and curriculum, enrollment status and credit hour load, dates of attendance, classification, receipt or non-receipt of a degree)
- academic awards received (dean’s list, honors students)
- participation in officially recognized activities
- Athletics data (sports photograph, position, weight, and height of athletes)
What is restricted directed information at PNW?
Students have the right to restrict disclosure of Personally Identifiable Information (PII) the University has designated as directory information. Restricted records cannot be released without written consent from the student. The permission must be signed and dated, specify the records that are to be disclosed, state the permission of the disclosure, and identify the party or parties to whom the disclosure may be made.
Check out the Purdue Policy, Access to Student Education Records (VIII.A.4), to gain more insight into this.
Personally Identifiable Information (PII)
Certain aspects of PII, such as SSN, are always classified as restricted data. If you handle PII, it is important for you to be aware of the elements of that PII.
PII can include, but is not limited to:
- student name, name of student’s parent, or other family member
- address of the student or the student’s family
- a personal identifier (PUID, SID, SSN)
- biometric record
- other indirect indicators (birth date, place of birth, mother’s maiden name)
- other information alone or in combination that would make the student’s identity easily traceable
If you have any questions, please contact email@example.com. Information Security Services will provide more information on various cyber security topics.
Always report suspicious content to firstname.lastname@example.org. Information Security Services will review the submissions and take appropriate actions to protect PNW data.
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