Information Services supports University owned technology equipment, software, and peripherals in ways that ensure an efficient, cost effective, reliable and secure computing for the campus community. All departments are responsible for making technology purchases that are sustainable, secure, accessible, and compatible with existing technology systems and services. To ensure the continued efficiency, reliability, accessibility and security of University technology systems, Information Services has established the following guidelines and procedures for all technology purchases.
Departments that wish to procure electronic and information technology with departmental funds regardless of dollar value or through other funding sources must notify the Information Services via the New Technology Procurement Statement of Purpose Form. Technology includes:
- software applications and operating systems
- web-based Internet and Intranet information and applications
- telecommunication products (phone systems, voicemail systems)
- video and multimedia products (videos and displays)
- self-contained, closed products (kiosks, ATMs)
- desktop and portable computers
Purchases that DO NOT need to be submitted for review are:
- computer mice
- computer keyboard (when purchased alone)
- flash drives
- hard drives
- power supplies and batteries
- installation equipment (wall mounts, mounting brackets, cables)
Completion of the process is critical to ensure PNW is maintaining compliance with various regulatory agencies, applicable licenses and duplication of systems does not occur.
Several factors must be considered to ensure University compliance requirements are met and unnecessary risk is not introduced to the computing environment such as:
- accessibility of the solution using assistive/adaptive technology (meets ADA requirements)
- anticipated use of restricted University data
- use of the campus data network (Information Security Policy, Server Management Guidelines, bandwidth requirements, Payment Card Industry requirements, etc.).
After completing the New Technology Procurement Statement of Purpose a representative from IS will be in touch with you within five business days to discuss your request and next steps.