Project Sponsor: Rebecca Stankowski
Data Governance formalizes the process focused on managing the quality, consistency, usability, security, and availability of information. It is a decision-making and cross-functional charter established to create data management policies, processes, and standards to optimize the institutions return on its data assets.
- The Data Governance Council will apply a multi-pronged approach to address the definition, production and usage of data to manage risk and improve the data quality and usability.
- The participants will act in several connected roles all related to data creation, protection, and recording. They will manage the university’s enterprise data assets on behalf of the end-user community and in the best interest of Purdue University Northwest.
- The leader of each sub-committee will be the point of contact but will collaborate with as many resources at their disposal for input into their decision-making process.
- The council will serve as a common ground to communicate and coordinate data-related issues and make recommendations to senior leadership about major issues with broad implications.
Responsibilities of Council and Sub-Committees:
- Data Change Control / Data Stewardship
- Change Control Board (CCB): Review and approve changes that will impact the landscape of student systems and applications. The CCB will act as the official review body of functional configuration and technical code changes relative to campus-level information systems at Purdue University Northwest, and make recommendations to the decision-makers.
- Data Stewardship: Oversee establishment of data management policies, procedures, and accountability for data governed within their collection. The data stewards will help create and actively participate in processes that would allow the establishment of business-context-defined, data quality goals and be accountable for improving the data quality of the information domain they oversee.
- Data Governance Software
- Data Cookbook Implementation: Implement a software solution to facilitate data governance through creation and maintenance of an enterprise source of data definitions, metadata, and lineage along with workflow, search capabilities and collaboration tools.
- Data Dictionary Creation / Maintenance: Create and maintain central and authoritative set of data definitions to facilitate clarity in reporting and discussions.
- Data Entry Standards
- Develop and maintain a data entry standards manual as well as facilitate university training on data entry.
- Data Security
- Work closely with Information Services on data security to ensure the protection of data from destructive forces and from the unwanted actions of unauthorized users.
Council Membership Composition:
For this group to be successful and sustainable, it is necessary to have sufficiently broad representation from data stakeholders on campus. Various standing sub-committees will be comprised of member of the council, and may include others who can offer special expertise and experience to help the sub-committee accomplish its tasks.
Additional ad hoc taskgroups may be convened (and disbanded) as needs arise. At least one standing member of the Council will be part of each task group. A standing member of the Council will report back to the Council on the recommendations or outcomes of the task group.
The membership shall consist of members of the following organizational units:
- Standing Members (13)
- Office of Admissions and Recruitment
- Advancement/Alumni Affairs
- Office of Enrollment Management Reporting and Operational Intelligence
- Office of the Registrar
- Office of Financial Aid
- Graduate School
- International Affairs Office
- Office of Institutional Research
- Enterprise Application Services
- Information Services Security
- Business Services
- Human Resources
The Council will be co-chaired by the Director of Institutional Research and another Council member selected by the membership for a one-year, renewable term.
- Resource Staff (2) / Ad hoc members
- Institutional Researcher
- Meeting Scribe
- Established process for requesting and approving functional configuration and technical code changes to our enterprise systems.
- Well documented data entry standards and processes that are accessible to campus users.
- Established and widely shared relationship between data and the business processes, decisions and interaction most relevant to the institution.
- Centralized, authoritative set of data definitions to enable clarity in reporting and discussions.
- Deployment of a data governance software solution, which facilitates a shared data dictionary, centralized report request, a searchable reporting library, a data quality resolution process, and links between documentation and delivered reports.
- Facilitated adoption of data governance and business intelligence tools and processes through communication, integration, and collaboration.
- Clear communication to campus community of processes and responsibilities surrounding securing data assets.
|1.0||4/14/17||Gillian Leonard||Initial Project Charter|