Fiscal Year End Close Deadlines
May 13, 2025
Please note the following fiscal year-end deadlines for Accounts Payable, the Business Office and Procurement.
May 16, 2025
- Final date for Ariba requisitions > $10,000.
- Final date to submit complete and accurate FI/AR billing requests to the Business Office for new/change vendor requests.
May 19, 2025
- Final date to submit Ariba New Vendor requests, using Ariba Request for New Supplier Setup form, for approval to be charged on current year funds.
- Final date for Ariba new/change vendor requests.
- New Vendor Registration forms (NVR) must be completed by the vendor and submitted in PaymentWorks to the Vendor Data team in Accounts Payable.
May 23, 2025
- Final date for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-U.S. supplier or shipping terms field is blank on any line.
May 30, 2025
- Final date to submit travel receipts and expense reports to Purdue Travel in West Lafayette in order to be paid in FY 2024-25.
- Final date for P-card purchases to ensure posting in FY 2024-25.
June 4, 2025
- Final date to submit complete and accurate DIVs to the Business Office via Docusign for payment by June 30.
* Note: Vendor terms vary. For example, if a Vendor has Net Term 45 days, and the invoice has not reached Net 45 terms by June 30, 2025, it will not be paid in FY 2024-25.
June 6, 2025
- First date to make purchases via P-card and guarantee charges will post to FY 2025-26.
* Note: Between May 31 and June 6, posting will be determined by the date the vendor processes their credit card transactions. Any processing by the vendor prior to June 6 will be posted by June 30.
June 11, 2025
- Final date for Ariba catalog requisitions < $10,000.00
June 13, 2025
- Final date to submit complete and accurate Recharges and Intramurals to Accounting.
- Final date to submit complete and accurate FI/AR Billing Requests to the Business Office.
June 16, 2025
- Final date to submit complete and accurate Travel expense reports in the Concur system (not requiring Purdue Travel to prepare).
June 20, 2025
- Final date to notify Business Manager of account transfers or corrections.