Fiscal Year End Close Deadlines

Please note the following fiscal year-end deadlines for Accounts Payable, the Business Office, and Procurement.

May 15, 2026

• Final date to submit all contract requests and all special purchase requests to PNW Procurement Department.
• Final date for Ariba New Vendor requests to be submitted to the PNW Procurement Department for approval to be charged on current year funds.
• Final date to submit Ariba requisitions > $10,000.

May 18, 2026

• New Vendor Registration (NVR) must be completed by the vendor and submitted in Payment Works to the Vendor Data team in Accounts Payable.

May 22, 2026

• Final date to submit travel receipts and expense reports to Purdue Travel in West Lafayette to be paid in FY 2025/26.

May 28, 2026

• Final date to submit Ariba requisitions < $10,000.

May 29, 2026

• Deadline for P-card purchases to ensure posting in FY 2025/26.

June 3, 2026

• Final date to submit complete and accurate DIVs to the Business Office via Docusign for payment by June 30.   *Note: Vendor terms vary.  For example, if a Vendor has Net Term 45 days, and the invoice has not reached Net 45 terms by June 30, 2026, it will not be paid in FY 2025/26.

June 5, 2026

• Final date to submit complete and accurate Travel expense reports in the Concur system (not requiring Purdue Travel to prepare).

June 8, 2026

• First date to make purchases via P-card and guarantee charges will post to FY 2026/27.

June 9, 2026

• Final date to submit complete and accurate FI/AR billing requests to the Business Office for new/change Business Partner requests.

June 16, 2026

• Final date to submit complete and accurate FI/AR Billing Requests to the Business Office.
• Final date to submit complete and accurate Recharges and Intramurals to the Business Office.
• Final date to notify Business Office of account transfers or corrections.