Annual Reminder: Technology Purchase Requirements

February 6, 2024

Please be reminded that Information Services supports University owned technology equipment, software, and peripherals in ways that ensure an efficient, cost effective, reliable and secure computing for the campus community.

All departments are responsible for making technology purchases that are sustainable, secure, accessible, and compatible with existing technology systems and services.

To ensure the continued efficiency, reliability, accessibility and security of University technology systems, Information Services has established the guidelines and procedures for all technology purchases, and may be reviewed at

Technology includes:

  1. software applications and operating systems
  2. web-based Internet and Intranet information and applications
  3. telecommunication products (phone systems, voicemail systems)
  4. video and multimedia products (videos and displays)
  5. self-contained, closed products (kiosks, ATMs)
  6. desktop and portable computers

Several factors must be considered to ensure University compliance requirements are met and unnecessary risk is not introduced to the computing environment such as:

  1. accessibility of the solution using assistive/adaptive technology (meets ADA requirements)
  2. anticipated use of restricted University data
  3. use of the campus data network (Information Security Policy, Server Management Guidelines, bandwidth requirements, Payment Card Industry requirements, etc.).

Departments that wish to procure electronic and information technology with departmental funds regardless of dollar value or through other funding sources must notify Information Services via the New Technology Procurement Statement of Purpose Form.

Completion of this form will notify the departments responsible for completing a security review, an accessibility review and a contract review, all of which are critical to ensure PNW is maintaining compliance with various regulatory agencies, applicable licenses and that duplication of systems does not occur.

Timothy Winders

Vice Chancellor Timothy Winders