Immunization

All students living in on-campus housing are required to be in compliance with Indiana state laws related to immunizations.

It’s easy to submit your vaccination information! All medical records must be uploaded to Med+Proctor through their secure environment (we do not accept paper documentation).

To do this, you will be prompted to create an account while filling out the Housing Application. Each vaccine listed must be submitted to Med+Proctor prior to assignment in campus housing. We no longer need you to upload a completed immunization form. You will simply enter in the dates from your doctor yourself.

If you have questions about setting up your Med+Proctor account. Should you have any questions regarding submission of proof of immunizations, please access the Med+Proctor live chat.

Required Immunizations

  • Two (2) doses of MMR (Measles, Mumps, and Rubella) received AFTER 1st birthday
  • TDAP or TD booster within the last ten (10) years

The following immunizations must be received in the United States, within two (2) weeks of arrival to PNW:

  • Meningococcal Conjugate (MCV4) on or after 16th birthday
  • Meningococcal B (if 25 years and younger)
  • Tuberculosis (TB) test

*Please note, the if you have made an appointment for an immunization, please upload a picture of your appointment notice. We will then be able to move forward and assign you a room under the condition that all immunizations will be completed by the date listed on the appointment notice. All immunization records and PNW forms must be completed in English.

Steps to Compliance

Step 1: Before Arriving in the US

  1. Set up your Med+Proctor Account through your Housing Application.
  2. Download our PNW Resident/Student Immunization Form (found in Med+Proctor).
  3. Print out our PNW Resident/Student Immunization Form.
  4. Take it to your doctor/medical provider to complete and sign for the following vaccines:
    • MMR, TDAP or TD
    • If supplemental paperwork needs to be provided, please have your doctor submit a letter. All forms must be in English.
  5. Log back into Med+Proctor and type in all completed vaccine dates.
  6. Wait for 72 hours for status of immunizations from Med+Proctor.
    • Med+Proctor will continue to send you emails for the vaccines you don’t have as a reminder.
    • You will hear from our Housing Operations Coordinator concerning your immunizations which will serve as a confirmation that your immunizations are completed for now.
  7. Bring your PNW Resident/Student Immunization Form with you to the US.

Step 2: After Arriving in the US

  1. When you get to the US, schedule an appointment for the following vaccines at a local clinic (must be completed within two weeks of your arrival):
    • Tuberculosis (TB) test
    • Meningococcal Conjugate (MCV4) on or after 16th birthday
    • Meningococcal B (if 25 years and younger)
  2. Bring your PNW Resident/Student Immunization Form with you to your appointment.
  3. Have the US doctor/medical professional write in your vaccine dates.
  4. Log back into Med+Proctor and type in all completed vaccine dates and submit.
  5. Wait for 72 hours for updated status of immunizations from Med+Proctor.

It’s easy to submit your vaccination information! All medical records must be uploaded to Med+Proctor through their secure environment (we do not accept paper documentation).

To do this, you will be prompted to create an account while filling out the Housing Application. The PNW Resident/Student Immunization Form (found within Med+Proctor) must be completed and uploaded to Med+Proctor prior to assignment in campus housing.

If you have questions about setting up your Med+Proctor account. Should you have any questions regarding submission of proof of immunizations, please access the Med+Proctor live chat.

Required Immunizations

  • Two (2) doses of MMR (Measles, Mumps, and Rubella) received AFTER 1st birthday
  • TDAP or TD booster within the last ten (10) years
  • Meningococcal Conjugate (MCV4) on or after 16th birthday
  • Meningococcal B (if 25 years and younger)*

*The Meningococcal B vaccination is a two-dose series with a waiting period of 1-6 months between doses (depending on brand). Students within the medical waiting period may move into University Village prior to completing the series, but will need to upload proof of 2nd dose to Med+Proctor as soon as medically possible.

Please note, the if you have made an appointment for an immunization, please upload a picture of your appointment notice. We will then be able to move forward and assign you a room under the condition that all immunizations will be completed by the date listed on the appointment notice. All immunization records and PNW forms must be completed in English.

Steps to Compliance

  1. Set up your Med+Proctor Account through your Housing Application.
  2. Take a list of our required immunizations to your doctor/medical provider so they can give you the dates they were completed.
  3. Log back into Med+Proctor to type in all of your immunization dates.
  4. Wait for 72 hours for status of immunizations from Med+Proctor- please note, this process will take more time in the summer due to the large amount of immunizations submitted.

Frequently Asked Questions

As soon as possible! All students living in university housing are required to submit proof of immunization prior to moving into housing. You may think you have all the necessary documentation and immunizations, but that may not be the case. Submitting your records early ensures there is enough time for you to gather the right dates/information and therefore can be verified faster. The sooner you submit your immunization history, the sooner you can be assigned and move into University Village.

Purdue Northwest has partnered with Med+Proctor to evaluate student immunization records for compliance. To start, visit their secure website and create an account. Once you have created your Med+Proctor account, upload your immunization records for review. The documents will be evaluated by trained health professionals who will either approve or disapprove each vaccine dose.

Both the Med+Proctor Standard and Pro accounts allow you to upload your immunization documentation to the university. The Pro account allows for lifetime access to your digitized documentation.

You will need to gather as many past records as you can that state you have had the required vaccines.  If you need to provide supplemental documentation to go along with your PNW Resident/Student Immunization Form, please be sure to indicate why (this should be noted on your PNW Resident/Student Immunization Form). We will not accept any other documentation that is not on the PNW Resident/Student Immunization Form unless it is noted on the PNW Resident/Student Immunization Form.

If you are still having trouble, please talk with your doctor to see if you are able to get another shot/vaccine of the ones you are missing. They will be able to work through which ones you need to repeat due to length of time or lack of documentation. Please follow their advice. If they decide you do not need another shot/vaccine, they will need to supply PNW Housing a signed letter stating why (on their office letterhead). This letter should be uploaded to Med+Proctor along with your PNW Resident/Student Immunization Form.

Unfortunately, vaccines aren’t always available everywhere. There are many places in the Hammond area that provide the needed immunizations to live on campus at PNW. If you aren’t able to get the last few vaccines, there are a few things you can do to ensure your space is reserved:

  1. Visit one of the locations in Hammond during your New Student Orientation
  2. Schedule an appointment for Move-in Day (this will require you to upload an appointment statement (on letterhead) to Med+Proctor)

It will take Med+Proctor at least 72 hours to process your immunization records. Housing cannot assign you to a room until your records are verified by Med+Proctor.

If you log on to your account on Med+Proctor, you should be able to see the issue notes posted by the reviewer. The most common reasons a document would be disapproved are the following:

  • The document was too small to read or may be out of focus.
  • The vaccine was administered outside of the Center for Disease Control’s (CDC’s) accepted timeline.
  • The document is missing the student’s identifying information to prove it is the student’s immunizations that were submitted.
  • The vaccine record is not in English and requires a translation.
  • The record is self-reported.
  • A vaccine is missing at least one of the required two doses:
    • This may result in the temporary clearance of a hold if the student has already received dose 1, depending on whether or not the waiting period required for dose 2 is still in effect.
    • If neither dose 1 nor dose 2 have been administered, or if the waiting period between the two doses has already passed, the student is not eligible for a temporary clearance.

You will receive an email from Med+Proctor once your immunization records are approved.

A temporary clearance or waiver lifts a hold from the student’s account for a short period of time while the student is in the mandatory waiting period for a second dose of a vaccine and is otherwise compliant with Purdue Northwest’s immunization policy.

Once you receive all of the required doses, please upload the doctor/medical professional paperwork that states what vaccines were given (name of vaccine must be listed). This MUST be on their office letterhead. Please also email our Housing Operations Coordinator, Jacqueline Chambers (chamb101@pnw.edu), when you have done this so she can ask Med+Proctor to update your status.

Indiana code title 21, article 40, chapter 5 is available to view on the Indiana General Assembly. For more help, visit this website.

Individuals seeking a medical or religious exemption must submit a letter of request to the Director of Housing and Residential Education signed by the student (parent/guardian if student is under the age of 18). For medical exemptions, a statement from your then or current medical doctor will constitute compliancy. If that is not available, then a lab titer document will suffice. For religious exemptions, a written statement to the effect of, “It is against my religious beliefs to accept vaccinations,” with a hand‐written signature will suffice. Please note, a document with only a typed signature, or that purports to come from someone else will be disapproved.

Once approved, please follow these steps:

  1. Go to your Med+Proctor account or register if you have not already created one.
  2. Upload the signed statement stating that you are claiming exemption along with any statements submitted to the Director of Housing and Residential Education.

If there is an outbreak of any of the diseases for which Purdue Northwest requires immunization documentation, university administrators will consult the database of students who claimed exemption, for religious or medical reasons, and will contact you to advise you to leave campus immediately and not return until an “All Clear” is given.

Such actions are for the safety of students who have not been immunized, as they are at higher risk of becoming sick and further promoting an epidemic. At the time of such outbreak, students who formerly claimed exemption may seek to become immunized and present documentation of such immunization to avoid the keep-away notice.

If you created a Med+Proctor Account, please log into your account and make sure your immunizations meet these date requirements (BOLD below). If they do not, you will need to schedule an appointment to receive those vaccines as soon as possible.

    • MMR (Measles, Mumps, and Rubella) received AFTER 1st birthday
    • TDAP or TD booster within the last ten (10) years
    • Meningococcal Conjugate (MCV4) on or after 16th birthday
    • Meningococcal B (if 25 years and younger)
    • Tuberculosis (TB) test (most recent shot date)

If you have not made a Med+Proctor account, you will need to do so and upload your completed PNW Resident/Student Immunization Form (found inside Med+Proctor). Please complete the process outlined above.