Resident Handbook

Wi-Fi Access

Free Wi-Fi is available throughout the Hammond and Westville campuses, including University Village.

It’s for personal, non-commercial use only.

Internet Problems?

Call Information Services at (219) 989-2888 if you have connection issues.

The university may limit your internet speed if needed.

What is ResNet?

ResNet is the wired internet service in University Village. It gives you secure access to the PNW network from your personal devices.

Device Setup & Registration

You can register up to 2 personal devices.

For game consoles (like Xbox or PlayStation), contact Information Services at (219) 989-2888.

Before You Connect:

Make sure your computer has:

• Windows 7 or higher
• Antivirus software (installed and running)
• Latest Windows updates
• Firewall turned on
• Hardware Needed:
• A computer with an Ethernet port
• A CAT6 Ethernet cable (RJ45 connectors only — don’t use phone cables!)

How to Connect to ResNet:

1. Plug your CAT6 cable into your computer and the lettered wall port. (Don’t use numbered ports—those are for phones.)
2. Set your device to automatically get an IP address.
3. Open a browser. If not redirected, go to www.pnw.edu.
4. Log in and follow the instructions.
5. Install the system check tool and complete the scan.
6. If your system meets the requirements, you’ll get access. If not, you’ll get steps to fix it.

Reminder: You’ll need to register once each academic year.

For everyone’s safety, parking lots and common areas are monitored by security cameras.

All resident vehicles must be registered. Unregistered cars may be towed.

You may get ticketed or towed if you:

• Double park
• Park in fire lanes or yellow-striped areas
• Park in staff spots without a permit
• Park in handicap spaces without proper ID

Guest Parking

Guests must park by the Fitness Center or across 173rd Street where parking is available.

Resident-only parking is near Peregrine and Griffin Halls—guests who park there may be ticketed or towed.

Service dogs (trained to help with specific tasks) and emotional support animals (ESAs) are allowed in housing—but only after you’re approved by the PNW Accessibility Center.

• Start by calling (219) 989-2455.
• You’ll also meet with the Housing Operations Coordinator and sign an ESA agreement before your animal can move in.
• If your roommates are allergic, you may need to switch rooms.
• No pets are allowed in University Village without permission from Housing—except fish in small tanks.

Guests can bring service animals, but other animals aren’t allowed. Check the Pets policy in this handbook for more info.

Housing Fines and Fees 2025/2026

Below is the list of fine and fees for the Housing Department. If you have any questions concerning these, please email Housing@pnw.edu at any time.

The University Village maintenance team does regular room checks.

• You are responsible for keeping your bedroom and common areas clean.
• Housing staff may enter rooms for inspections, repairs, or safety checks.
• During inspections, staff will check ovens, microwaves, and all refrigerators—even personal ones—for cleanliness or spoiled food.

Your space doesn’t have to be perfect—it’s your home—but it must be clean and safe. Most inspections take just a minute or two.

To see more on this process, please be sure to review the Apartment Maintenance policy in the student handbook.

How to Get Ready for Inspections:

• Take out all trash and recycling—use the correct dumpsters.
• Vacuum, sweep, and mop your floors.
• Check smoke detectors to make sure they work. If not, report it at the front desk.
• Make sure outlets aren’t overloaded and cords are used safely.
• Keep doors, emergency exits, and vents clear—nothing should block them.
• Report any maintenance issues at the front desk.
• Wash and put away laundry—don’t leave clothes all over the floor.
• Pick up your belongings so staff can walk through your room safely.
• Make sure window screens and guards are in place. Report missing ones.
• Keep university property clean—no stickers, graffiti, or damage.
• Wipe up spills and throw away old food.
• Dust surfaces, including fan blades.

In the kitchen:

• Toss out spoiled food and clean surfaces and appliances.
• Wash and store all dishes.
• Store food properly.

In the bathroom:

• Clean the toilet, shower, sink, mirror, and floors.
• Take out all bathroom trash.

Any dangerous behavior must be reported to Housing staff right away. These actions can lead to fines and disciplinary action.

Examples of Dangerous Activities

• Climbing on Roofs: Never go on the roof. If something ends up there, ask a staff member for help.
• Propping Exit Doors: This puts everyone at risk. Do not prop doors open—violations will result in a fine and conduct referral.
• Window Screens/Guards: Don’t remove them. This causes damage, lets in bugs, and is a safety issue. Open windows only from the bottom.
• Skateboarding/Longboarding: Not allowed on University Village property.
• Rollerblading: Only allowed for getting around—no tricks or reckless behavior.
• Fireworks: Not allowed anywhere on the property.

Students living in on-campus housing are legally required to provide emergency contact information in the event they are reported missing. This person may be different from a student’s general emergency contact. The University will notify the emergency contact within 24 hours of the student being determined missing by University Police. Students complete this information when submitting their housing application. Any updates to this information should be immediately emailed to Housing and Residential Education at housing@pnw.edu.

This information is registered confidentially and is only available to authorized campus officials. It may not be disclosed except to law enforcement personnel in furtherance of a missing person investigation.

If a student has been missing for 24 hours, students, employees, or other individuals should report to University Police, Housing and Residential Education, or the Dean of Students Office. Any missing student report will be immediately referred to University Police.

If a student is under 18 years of age and not emancipated, PNW will notify their parent or guardian as well as the emergency contact person designated by the student within 24 hours of the student being determined missing by University Police.

University Police will be notified any time a student is reported and thought to be missing.

Lounge areas are located on each floor within the University Village.

Loitering is prohibited in the lounge or TV areas during quiet hours (11 p.m. to 8 a.m. daily). If noise violations are a concern, housing staff may elect to close and secure study and meeting rooms during quiet hours (11 p.m. to 8 a.m. daily).

Please note: The TV lounge on the second floor of Griffin Hall is right next to staff offices. Because of this, from 8 a.m. to 4:30 p.m., residents must keep the volume low when talking or watching TV. If you can’t stay quiet during these hours, you’ll be asked to leave the lounge.

Meeting Rooms

The meeting rooms in Peregrine and Griffin may be reserved for academic and programming purposes. Residents, faculty and staff may submit a Room Reservation Request. Student organizations may submit a Room Reservation Request with approval from the Office of Student Life.

Computer labs in Peregrine and Griffin Hall are open 24/7 for residents.

• Clean up after yourself when you’re done.

• Don’t steal lab items—cameras are reviewed, and students will face conduct charges and pay for stolen items. Guests caught stealing will be banned for life from both halls.

• Computer issues? Call IS at (219) 989-2888.

• Need paper? Ask the front desk. Residents are allotted 10 pages per day inside University Village.

The music room is on the second floor of Griffin Hall and is open to residents.

• No music during department business hours.

• Keep it quiet during hall quiet hours (11 p.m. to 8 a.m.). You may be asked to leave if it disturbs others.

All event ads in University Village must be approved by the Director of Housing or their designee.

Any signs or posters related to Residential Education need approval from the Assistant Director before posting.

Postings that violate individual rights or promote illegal or prohibited activities (such as gambling, alcohol, tobacco, drugs, firearms, sexually explicit content, or anything against university rules or the law) are not allowed.

Only Housing and Residential Education staff may post approved materials as part of their job.

For more details on where flyers and ads can be posted, see the Facilities Use and Posting Policy.

When you check in, you’ll get a room access card and mailbox key.

You must carry your HRE Access Card and PNW PrIDe Card at all times to enter University Village.

Do not lend your access card or ID to anyone—this is a security risk.

Lost Cards or Keys

• If you lose a card or key, report it to your building’s Front Desk right away.
• You’ll be charged for lost items or if a lock change is needed.

Locked Out?

• Go to the Front Desk for help.
• You get one free lockout per academic year. After that, you may be charged a lockout fee.

If you forget your access card, you can:

• Ask a roommate to bring it to the desk
• Request a temporary lockout card from staff
• After three forgotten ID incidents, you may be referred to the conduct process.

Step 1: Learn What to Recycle

Check out our guides to see what you can and can’t recycle.
Tip: Use a separate bin in your kitchen to keep recyclables apart from trash.

Step 2: Be Respectful

No trash in the bin! Putting trash in the recycle bin = $50 fine and a student conduct referral.
Check the Fines & Fees section for more info.

Let’s keep our community clean—thanks for doing your part!

The Residential Education team plans events and programs that give you:

• A break from classes
• A chance to meet people
• Opportunities to learn and grow
• Support in adjusting to college life
• Tools to build better relationships and communication skills

Whether it’s a fun social event or a workshop on life skills, everything we do is designed to help you get more out of your college experience and feel at home in University Village.

We’re here to support you and help make your time at PNW successful and meaningful.

At the beginning of each semester, your RA will host a floor or wing meeting. These are required and help wrap up your check-in process. We’ll go over key info like safety, policies and helpful resources.

There might be more meetings during the semester if something important comes up for your floor or building. These are also required.

These meetings are a great way to stay informed, ask questions, and share ideas. Your input matters, and we want to hear from you! Don’t worry, we’ll always give you a heads-up before they happen.

All conduct correspondence will be sent via email. Once information has been disseminated via email, the resident will be considered to be notified.

If the resident is referred to the HRE Resident Conduct Process, they can expect the following:

• The resident will receive a notice regarding the alleged violations of HRE Rules and Regulations and/or Student Code of Conduct via their PNW email account.
• When the resident attends the hearing, they can expect the following:
  • To be informed of the circumstances of the alleged violation(s) and the information gathered during the Resident Conduct Process inquiry.
  • To provide the conduct officer with the names of any witnesses, evidence or any relevant information on the resident’s own behalf.
  • To be provided with the opportunity to ask questions.

Unable to Attend Hearing?

If the resident is unable to attend the scheduled resident conduct hearing, they will be expected to communicate the scheduling conflict to the resident conduct officer at least 24 hours prior to the date of the hearing.

An unexcused absence from a resident conduct hearing will result in a resolution being made without input from the resident. The resolution may include the resident being found responsible and receiving a resident conduct sanction.

If a resident does not appear for their hearing and the case is resolved in their absence, that is not grounds for an appeal.

Resident conduct cases will be resolved as quickly as investigative inquiries allow. Some resident conduct cases may result in the resident being found not responsible for the violation of policy.

In these cases, no further conduct action will be taken, however, appropriate referrals to other university resources may be provided. Other resident conduct cases may result in the resident being found responsible for the violation of policy.

In conduct cases where a resident is found responsible for violating policy, resident conduct resolutions may include:

• Written Warning: Written warning means that the student is warned and if the resident is found responsible for violating the same policy or any other policies of the University Village Resident Handbook the resident will be subject to further resident conduct proceedings. A written warning does not affect a student’s resident conduct standing.
• Educational Sanction: Educational assignments/sanctions are issued on a case-by-case basis as determined by the Resident Conduct Hearing Officer assigned to the case. We want residents to learn from the experience that resulted in their referral to the HRE Resident Conduct Process and we believe the educational assignments/sanctions we provide will help residents meet that goal. Educational Sanctions may include a reflection paper, community service component, assisting with a program, helping construct a bulletin board, etc.
• Housing Probation: Housing probation means that for a period of time, that will be defined in the decision letter, the resident is placed on housing probation and if they are found responsible for violating any policies in the future, they will be subject to further conduct proceedings, including separation from housing. Housing probation does affect a student’s resident conduct standing.
• Fine or Damage/Replacement Charge: Students may be charged as part of a sanction to either replace materials damaged in the commission of a violation OR if there is fine associated with this.  Please see the Fine/Fees section in this handbook (above).
• Separation from Housing: Separation from housing means that the resident must vacate University Village. The resident may be issued a no trespass order for one year from the date of their separation. The resident is also financially responsible for the remainder of their entire housing contract.

Referral to the Office of the Dean of Students

All resident conduct cases may be referred to the Office of the Dean of Students for adjudication depending on severity, circumstances and situation.

Decisions rendered by the Office of the Dean of Students

All conduct cases that are adjudicated by the Office of the Dean of Students or a representative of the Office of the Dean of Students, where a resident is either suspended or expelled, would result in the resident being separated from housing.

If a resident is separated from housing due to conduct, the resident is still financially responsible for their entire housing contract.

A resident charged with violating any rule under these regulations may be immediately excluded from The University Village community without prior written notice or the procedures outlined in this document. This exclusion is temporary, pending the completion of the Housing and Residential Education Resident Conduct Process and/or the University disciplinary process, based on conditions specified at the time of exclusion.

Summary exclusion may be ordered by the Executive Director, Associate Director, or University administrators. When possible, the resident will have the chance to present their case at a formal hearing held outside of the University Village community. Exclusion will occur if the designated conduct officer determines that the resident’s continued presence in the community poses a threat of physical harm to themselves, others, or University property, or if there is reason to believe their presence could lead to further disciplinary action. In cases of summary exclusion, the Resident Conduct Process will be expedited as the investigation continues.

If a resident wishes to appeal the decision of the resident conduct proceeding, they have five (5) business days from the date provided on the decision letter to appeal the decision. If the Resident Conduct Proceeding was heard in Housing and Residential Education, the letter of appeal should be sent to the Director of Housing and Residential Education.

The appeal letter must meet at least one of the conditions for appeal outlined below:

1. There is significant and new information related to the case that was not available at the time of the initial hearing.
2. There is evidence that the University failed to follow established procedures.
3. The sanction is grossly disproportionate to the offense.

If and only if one of these conditions is met, will the appeal request advance to a resident conduct appeals hearing. If a resident does not appear for his or her hearing and the case is resolved in their absence, that is not grounds for an appeal.

Appeals for violations happening in housing will be heard by the Director of Housing. Certain cases may be appealed to the Assistant Vice Chancellor for Housing & Student Life.

The appeal must be submitted by the student and state the specific grounds for the appeal.  The appeal must be received by the appropriate appeal’s officer within five University business days of the date the decision letter was sent.

It is the student’s responsibility to ensure that the appeal notice is received by the specified due date to the appropriate appeal officer. Disciplinary decisions not appealed within such time are deemed final.

Appeals will be decided solely on the basis of the record of the original proceeding and the written materials provided to support the appeal.

The appeals officer shall review all material pertinent to the case. The appeals officer may affirm the findings and/or sanctions, decrease the sanction, or remand the case to the original hearing authority for a second hearing.

The appeal officer shall notify the student in writing (which may be sent to his/her University-issued email address) of the outcome of the case, normally within ten University business days of the appeals officer’s receipt of the appeal.

All decisions of the appeals officer are final.

Regardless of age, students are prohibited from consuming, transporting, and distributing alcohol; possessing or being in the presence of alcohol; or exhibiting disruptive behavior influenced by the use of alcohol. Unused alcohol will be disposed of by the student under the supervision of the PNW Police Department and/or HRE professional staff as appropriate.

Alcohol found in common areas is considered the responsibility of all residents assigned to that space.

The consumption of alcohol off-campus that results in an incident within the residence halls or disruption of the community is also a violation of this policy. Residents found in violation of this policy may be required to participate in an alcohol education program and may be referred to the Office of the Dean of Students.  Repeated violations could result in removal from housing.

• Alcohol Displays: Displays of empty alcohol, wine, liquor, or beer containers is not allowed. Empty boxes and advertisements both constitute an alcohol display. Decorative items made from alcohol bottles or containers are also a violation of this policy.

• Residents are encouraged to decorate to fit their style, but they must adhere to HRE regulations and avoid damage to their rooms. Any damages caused will be assessed at move-out and charged to all residents assigned to a space.
• Any decorations in shared living areas must have approval from all residents, and all residents are considered responsible for any decorations in shared areas. Any violations of policy found in common areas may result in charges for all residents of that area.
  • Ceiling: Nothing can be hung from or attached to the ceiling for fire safety reasons.
  • Doors: All interior and exterior doors of rooms and apartments shall remain free of nails, stickers, or any other additions to the original surface.
  • Decals: The posting of decals and stickers is not permitted because of damage to painted walls, windows, and other surfaces, including furniture.
  • Displays: It is essential that residents observe good taste and common sense in decorating their apartments. No articles are to be displayed in the windows since the public views the facility from the outside. Residents will be charged for damage caused by affixing decorations which mark, deface, or mar the facility.
  • Lights: LED adhesive flex strip lights that stick to the wall or furnishings are not allowed.
  • Posters: No posters or flyers are to be posted on exterior building walls, windows, or doors.
  • Walls: No nails, hooks, or other implements to attach something to the wall are permitted.

  When hanging items on walls in your room or apartment, there are methods that are less likely to do damage than others. However, any method used may result in damage to your wall, so residents are encouraged to use extreme care.

  To decrease the chance of damage, housing recommends the following:

  • Utilize painter’s tape.
  • Framed pictures or heavy wall hangings should be avoided. If a resident chooses to put up framed pictures or heavy wall hangings, they should use proper picture hanging hooks that do not penetrate through the entire dry wall boards. Seek assistance from the HRE Facilities Team if you have any questions.
  • Remove all items affixed to walls during move-out. There will be a damage charge for anything left on walls of apartment (e.g. pins, double sided tape, 3M hooks, etc.).

Room Condition Reports

All residents are required to review and amend or accept their Room Condition Report within 48 hours of moving into their room. Residents are strongly encouraged to review their RCR before they unpack their belongings. For more information about your RCR, please contact your RA.

RCRs are used to compare room condition at move-in and move-out. Damages that are not noted on the RCR by residents when they move in will result in charges being added to a student’s account when they move out. Excessive damage to a room may result in the filing of a police report and further conduct proceedings.

Health and Safety Inspections

HRE staff complete health and safety inspections at least once per semester. Residents will be informed of checks prior to their occurrence. All rooms should be ready from the first day to the last day of inspections.

Please note that HRE staff will open ovens, microwaves, and all refrigerator doors (including personal refrigerators) to check for proper cleaning and/or moldy food. Rooms that do not meet outlined expectations will fail inspection and may face conduct proceedings or financial charges.

If you need assistance prior to your health and safety inspection, contact your RLC at least one business day before inspections begin.

Maintenance Checks

Maintenance checks are done periodically by Facilities. HRE reserves the right to enter any room to make damage inspections, necessary maintenance repairs, complete a room inventory, and/or conduct safety inspections without prior notice or resident approval.

Cleanliness

It is the responsibility of the resident to clean and maintain their room in a sanitary and safe condition. It is recommended that roommates create a cleaning schedule to ensure their living space is kept to a healthy standard. Within two weeks of the official start of the Fall contract, all rooms must be cleaned by the residents living in those apartments.

The condition of rooms at the start of the new contract year must be deemed to be in good condition by HRE staff.  Any summer resident who does not have their room clean and ready two weeks prior to the start of the new Fall contract will be subject to conduct proceedings and associated fines to prepare the room for new occupants.

Expectations

The following guidelines were created to ensure all residents are comfortable:

• Residents should work with their roommates to create a disinfection protocol for their shared spaces and bathrooms.
• The thermostat in each apartment must maintain a temperature of 65 degrees but not above 80 degrees unless all roommates agree and it has been noted within the Roommate Agreement. Temperatures that compromise the facilities may be adjusted by HRE.
• All apartments in Griffin and Peregrine Halls must use a shower curtain and bathmat in their bathroom to ensure the bathroom floor remains in good condition and does not suffer any water damage. The shower curtain must be tub length and should be kept inside the tub at all times to prevent water dripping onto the floor. If a University-provided shower curtain is in the apartment upon arrival, it must remain on the curtain rod. A regular bath towel does not qualify as a bathmat. If a shower curtain or bathmat is not present, staff will place a bathmat and shower curtain in the bathroom at the residents’ expense.
• Residents are to follow any instructions on how to operate their garbage disposal properly and should not put anything unsuitable down the kitchen drain. Using the garbage disposal in a way that damages it is considered misuse and may result in financial charges.
• All appliances should be used in line with their purpose. Any questions concerning the proper use of the appliances should be emailed to housing@pnw.edu.
• Residents are not to touch any circuit breakers. Facilities staff will make any adjustments.

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No appliances with exposed heating elements or grills (for either outdoor or indoor use), are allowed. Major appliances including, but not limited to, washers, dryers, freezers, full-size refrigerators, and dishwashers are heavy consumers of utilities and are not allowed on the premises because of electrical and plumbing requirements.

In consideration of fire safety, halogen lamps and deep fryers are not permitted for use in any residence hall.  Small refrigerators less than 4.0 cubic feet are allowed in individual student bedrooms and are subject to inspection during health and safety inspections. Microwaves are permitted in student bedrooms with a 1000 watt limit. Combination microwave/refrigerator units can be rented from Bedloft, a PNW affiliated vendor at https://bedloft.com/pages/schools/purdue-university-northwest.

All cooking equipment must be monitored while on. Residents are not permitted to start cooking equipment and leave the room for any reason due to the risk of fire. Residents may only cook with a microwave oven or coffee pot in their bedrooms but can use other cooking equipment in kitchens. Storage of cooking equipment is permitted in bedrooms, but all cooking equipment must be turned off, cleaned, and cooled before returning to a bedroom. Misuse of cooking equipment may result in conduct proceedings.

Residents may only wash their dishes in a kitchen sink. Anyone using a bathroom sink, water fountain, or other space to wash their dishes could be subject to conduct proceedings.

All bathrooms  are single occupancy. Guests who violate the Bathroom Usage Policy will be immediately removed from the building, and residents could be subject to conduct proceedings.

Guests are permitted to use bathrooms within apartment suites if they have permission from all residents assigned to that bathroom. Guests can use common bathrooms as long as they are escorted during their usage. The host will wait near the bathroom.

No one is permitted to leave their personal items in common bathrooms. Any items found left in a common bathroom will be considered abandoned and discarded.

All bathrooms are a shared space. Residents are expected to limit their time in the bathroom when possible to allow everyone free access to the bathrooms. After using the shower, residents should remove any hair or other items left in the shower. They should also wipe the toilet seat, if needed, after use. Please notify the front desk if there are any concerns related to a bathroom’s cleanliness for prompt follow-up. Bathrooms found in significant disrepair may be closed for a period of time to await proper cleaning.

Dyeing or cutting hair in any way is prohibited in residence hall bathrooms. Engaging in either action will incur a Bathroom Misuse Fee in addition to any applicable cleaning or damage charges.

Engaging in consistent and paid labor (e.g. babysitting, Etsy store, beauty products/services, etc.) is not permitted in the residence halls. You cannot run a business out of your room as it is the property of PNW. Flyers involving opportunities to purchase items or make money cannot be posted anywhere but the open postings board in each building.

Common areas are for the use of all residents, and residents are expected to share common areas with each other. Common areas are defined as any place available for the use of multiple residents like lounges, study areas, and conference rooms.

Residents are expected to clean common areas after using them, including removing all trash and returning furniture to its original configuration. If common areas are not kept clean or are damaged, the entire community using the space will be held responsible for the damage or cleaning charges. Common areas may be closed if there are repeated issues with cleanliness, noise, or damage.

Personal items left in common areas will be considered abandoned and disposed of after two days. Perishable items will be disposed of after three hours.

Residents using conference or study rooms should be respectful of others and keep their usage to no more than three hours.

Sleeping is not permitted outside of resident bedrooms, and anyone found sleeping in common areas will be sent to their rooms if a resident or removed from the building if a guest.

A student shall not, through act or omission, assist another student, individual, or group in violating or attempting to violate a policy. A student is required to remove themselves from the situation and inform a staff member immediately if they know a policy may be violated, and failure to do so when reasonable under the circumstances may be the basis for a violation of this policy. Residents must inform staff if a policy is being violated in their living space. HRE staff will enter the space in an attempt to assist the student in removing policy violations from their home. Repeated violations of this policy may result in removal from housing.

Residents are expected to leave the computer lab as it was found. Removing keyboards, mice, or any other equipment from the space will be considered theft. The computer lab should be kept clean, and all trash should be put in appropriate trash receptacles. If a computer lab is not clean, please notify the front desk.

Computer labs are intended for academic or emergency use, and any residents needing the lab for that purpose have priority.

Residents who do not follow computer lab policies and guidelines may be subject to conduct proceedings. Non-residents are not permitted to use residence hall computer labs or printers.

Residents cannot engage in disorderly conduct, which is defined as any behavior that is disruptive (regardless of intent) to the rights of others or to the daily productive functioning of self or others.

Examples include, but are not limited to, repeated violations of the Disruption to the Community Policy, knowingly furnishing false information to an HRE staff member or other University official, indecent or obscene conduct, quarreling, intoxication, intentionally preventing others from listening or presenting their idea, manipulating others to gain sympathy or attention, repeated or excessive noise, hiding from University officials, and ongoing behavioral concerns. HRE staff will determine if behavior constitutes disorderly conduct, and residents are expected to behave in a way that shows care for others in their community.

This policy applies to residence halls, adjacent parking areas, and outdoor gathering areas.

Violations of this policy may result in removal from housing. Guests found in violation of this policy will be permanently banned from the residence halls.

Residents cannot behave in a manner that disturbs the peace and good order of the community.  Residents must avoid undue disruption to, and adverse impacts on, the daily operations of the campus housing community.  This includes, but is not limited to, loitering at the front desk of each building, having too many guests in a room at any given time, yelling, horseplay, knock-n-run, practical jokes, hall sports, and ongoing general pranks and annoyances. At the discretion of HRE staff, individuals who do not live in a room may be asked to leave. Individuals may relocate to a common area so they do not continue to disrupt the community. Individuals can be removed from a building based on behavior.

Large gatherings of residents and guests in a single area often lead to a violation of the Noise Policy.  If a large gathering causes a disturbance in the community, including to the staff member at the front desk, guests will be asked to leave and residents will be told to return to their respective apartments.

The possession, use, sale, or distribution of illicit drugs will not be tolerated. The misuse or sale of prescription drugs will not be tolerated. Residents and/or guests caught using or soliciting drugs, including THC infused drinks or other drug products, will be reported to law enforcement and the Office of the Dean of Students.

Residents and/or guests caught or suspected (e.g. smell of drugs or identification of possible paraphernalia) of using drugs will face conduct proceedings which could include removal from housing and issuance of a no trespass order. Guests who smell of drugs will not be permitted to enter the residence halls. Please make special note that contraband inspection services utilizing contraband detection canines may be conducted on an unannounced basis. Common areas, individual rooms, and automobiles parked on University property may be subject to inspection. Drugs found in shared spaces are the responsibility of all students assigned to that space.

Please note, students must report any smell/evidence of drugs to avoid violation. Please see the Complicity Policy.

The PNW Police Department is notified of any suspected drug activity.

The use of illegal substances prohibits the presence of items deemed to be paraphernalia. This includes, but is not limited to, bongs, hash pipes, blow tubes, water pipes, vape cartridges, and canisters or containers that once held illegal substances. If prohibited items are observed in an apartment, the items will be confiscated by the PNW Police Department and conduct proceedings will be initiated.  Residents found responsible for violating the Drug Paraphernalia policy will receive an educational sanction and may be removed from housing. Drug paraphernalia found in shared spaces is the responsibility of all students assigned to that space.

Any resident found letting anyone in an exit door, receiving deliveries through an exit door, or propping an exit door to take out garbage will face:

• A fine which escalates with each violation
• An automatic six-month guest ban for the resident if someone gains access to the building due to your actions
• Potential removal from the residence halls
• A permanent ban for the guest, if applicable

All residents must reenter through the main entrance. Residents are strongly encouraged to use the food delivery areas near the entrance of each building. Guests must enter through the main entrance to check in at the Front Desk. Failure to comply will lead to serious consequences, including potential trespassing charges by the PNW Police Department. Repeated violations will result in removal from the residence halls.

Continued disregard for the exit door policy will lead to serious repercussions, including potential loss of housing, as the behavior indicates a serious disregard for safety.

All residents and residents’ guests are expected to comply with reasonable requests of HRE staff and other University officials.

Guests who fail to comply with requests or directives from HRE staff will be expected to immediately leave the premises, receive a six-month guest ban, and may be officially trespassed from the property by the PNW Police Department.

Fire warning devices and safety equipment are to be used only in case of emergency. The sounding of a fire alarm should be taken seriously. In the event of a fire alarm or drill, residents and guests are to vacate the premises immediately, and guests do not need to check out of the building at the desk. If a guest needs to leave during an alarm, they may collect their ID from the person working the desk outside of the residence hall. Residents and guests will be instructed by HRE staff when they will be allowed to return to the building. Re-entering the building without approval is a violation of policy, as is re-entering without scanning in at the desk.

Residents who do not vacate the building during a fire alarm or drill are subject to conduct proceedings and may be reported to the PNW Police Department or Hammond Fire Department. The intentional sounding of an alarm outside of an emergency situation is a criminal offense and a material breach of the housing contract.

At the beginning of each semester, HRE staff will test the smoke detectors for proper operation and working batteries. Upon notification of issue by the resident, HRE staff will replace batteries. Residents are not permitted to disconnect their smoke alarm for any reason.

Tampering or altering fire sprinklers or smoke detectors will result in a fine and may be subject to conduct proceedings.  Any violation is a default under the housing contract which would entitle HRE to declare a default and pursue all remedies provided to HRE, including removal from housing.

Residents must evacuate the building during any sounding of the fire alarm, unless prior notice of testing is posted around the community and residents are informed they are not required to leave.

Residents are not permitted to block doors so that they do not open fully or place items in the hallway as both actions block egress in case of an emergency.

HRE-issued furniture may not be removed from individual bedrooms, apartment living rooms, and/or kitchens. Storage is not available. Department issued furniture may not leave the premises at any time. Residents are not permitted to bring mattresses as they present a danger of pest infestation.

Residents who require different furniture for a documented medical need are encouraged to contact the PNW Accessibility Center to discuss appropriate accommodations.

Residents are allowed to move furniture within their room and bring small furnishings like a desk chair or nightstand. Futons are permitted in Calumet Hall, but full-size futons are discouraged in Griffin and Peregrine Halls due to space restrictions. No furniture is allowed to block a door from fully opening or present a tripping hazard as determined by HRE staff. Furniture should not prevent someone from moving freely through a room. HRE staff may require students to remove furniture from the apartment if it is deemed a safety hazard, and it must be removed within 48 hours. Furniture must be returned to its original configuration at check-out. Failure to do so may result in additional fines. Any personal furniture placed in shared spaces must be approved by all assigned residents. Residents are not allowed to keep any personal furniture in any building’s common areas.

Residents will not be permitted to construct lofts (stack bed on top of other university furniture or the use of bed risers), install waterbeds, add wall partitions, or build/add any similar structures. Lofts can be rented from Bedloft, a PNW affiliated vendor, if lofts are available. For more information, view the following website: https://bedloft.com/pages/schools/purdue-university-northwest.

Definition

Guests are defined as anyone who does not live in (i.e., is not assigned to) your living space. While residents may visit other rooms without registering, the guest policy outlined below applies to all residents when they are outside their own assigned living space.

Resident Responsibility

Residents are fully responsible for the behavior and conduct of their guests, including ensuring guests are aware of and comply with all HRE and University policies. Both residents and guests may be subject to conduct proceedings or law enforcement procedures.

Guest Conduct

All regulations outlined in the Resident Handbook and Housing Contract apply to guests as well as residents. Guests must conduct themselves in an orderly and respectful manner and are prohibited from disturbing the housing community.

Guest Registration

Guests must be registered at the front desk by a resident of the building they are visiting. The resident host must scan in, and the guest must provide a valid, state-issued photo ID. Both resident host and guest must check in at the front desk of the resident host’s building.

Guest Supervision

Guests must be accompanied by their host at all times, including during check-in and check-out. Guests are required to check out every time either they or their host leaves the building where they are registered. This includes leaving the building to pick up food or run errands, though guests can remain in the lobby while their host leaves the building for no more than five minutes to collect something, like a food delivery, from the parking lot.

Overnight Guests

Guests staying past 2:00 AM are considered overnight guests. Overnight guests may stay no more than 3 consecutive nights and no more than 12 nights per semester (approximately 4 nights per month). Overnight guests are allowed to visit again starting at 8:00 AM the following day, respecting all roommates’ comfort. This policy applies to both guest and host. All guests of one host must collectively meet this policy, and guests cannot be moved to a different host to stay longer.

Residents must respect their roommates’ requests and comfort regarding guests. Overnight stays beyond the limits require prior approval from HRE at least one week before the guest’s arrival.

Extended Stay Guests

In some circumstances, HRE may approve guests for an extended stay at the discretion of professional staff members. Residents who want to request an extended stay should email housing@pnw.edu no fewer than five business days before their guest’s arrival. The resident host should CC all occupants of their suite on the email to HRE. Each occupant of the suite must give their approval for the extended stay guest before HRE will review the request. Roommate approval does not guarantee the guest will be approved for an extended stay.

Minor Guests (Ages 16–17)

Minors aged 16 or 17 may stay overnight under the same guest policies, with additional requirements:

• Must present a copy of their parent or guardian’s ID.
• Must provide a signed and dated consent note from their parent or guardian upon check-in.
• Must provide a phone number for their parent or guardian upon check-in. Any minor checking in automatically consents to having their parent or guardian called in the event of behavioral issues or an emergency.
• Minors aged 15 and younger are not allowed to visit the residence halls without a parent or guardian present. All minors must complete a minor card upon check-in and are required to leave by midnight each night. Minor guests must leave by 11pm and cannot check in until 8am.

Policy Enforcement

HRE reserves the right to require any guest to leave if they violate University or residence hall policies, or if complaints are received from the residential community about a guest’s behavior. Intoxicated guests or those under the influence of substances will not be permitted to check in. In some cases, the PNW Police Department may be notified.

Violations may lead to trespassing charges against guests and revocation of housing contracts for both guests and hosts.

Residents found responsible for violating this policy face a permanent ban from housing. They may only re-enter the building if they submit an appeal to the Director and it is accepted. Appeals typically take at least five business days to review, and a meeting may be required.

Cooking items with an exposed heating element, space heaters, halogen lamps, lava lamps, and other heating devices present a fire hazard and are strictly prohibited in all residence hall spaces. Due to the safety hazard posed by these items, residents who willfully violate this policy may be removed from housing.  Coffee makers and candle warmers are allowed in rooms (please refer to the Open Flame policy). The only exception to this policy is for HRE staff and University officials utilizing non-open coil space heaters in the course of their daily work.

All residents and residents’ guests are required to provide appropriate and correct identification and information upon the request of HRE staff and/or University officials. Appropriate and correct identification for residents will be their access card with associated bar code in Griffin and Peregrine Hall and their downloaded app in Calumet Hall. All residents are required to have their access card or app ready to scan upon entering their residence hall.

Access card barcodes and HRE access cards are not to be transferred or used by anyone but the student to whom the card is issued. Violations of this policy may be referred to the Office of the Dean of Students and may result in loss of privileges. Repeated violations will result in removal from housing.

Laundry facilities are for residents only.  Residents are required to immediately remove laundry at the end of a wash/dry cycle.  If laundry is left unattended in a machine, any resident who wishes to use that machine may unload the machine and place the clothes on top of the washer or dryer after waiting ten minutes from the end of the cycle.  Clothes left unattended for more than two days will be considered abandoned. Residents are responsible for any items left in the laundry room, and HRE will not reimburse residents for anything lost or stolen.

Residents are expected to clean the lint trap after each dryer load. They are also expected to check the basin of the washer and dryer after each load to ensure they are empty and clear of any debris. If a laundry machine is dirty, please submit a maintenance request.

Residents are expected to use the CSC ServiceWorks app to monitor their machine usage. The app also contains information about requesting a refund or reporting a problem with a malfunctioning washer or dryer.

Residents are issued either an access card with an identification barcode or the ability to download an app to access their room. Residents without a smartphone who live in Calumet Hall can request a fob for an additional fee. Access cards and apps are used to enter the building and a resident’s living space. Residents are not permitted to allow anyone else to use their access card or app for any reason. Residents are not permitted to enter another student’s room without permission.

Doors and locks shall not be obstructed, and locks may not be altered (including adding magnets to the doors or placing items in the lock to keep them from locking properly), changed, or added by residents under any circumstances. Residents found to have tampered with a door or lock may be removed from housing.

Apartment main entrance doors may NOT be propped at any time while food is being prepared or the time during and after a smoke alarm has gone off. Apartment and room doors may be propped open for the purpose of socialization when at least one resident is present in the common area of the apartment. Bedroom doors can be propped at any time as long as one person is present in the room. Residents are encouraged to lock the door to their rooms when they are absent from the room or when they are sleeping.

Students are expected to assist in ensuring that the exterior doors of residence halls remain closed and locked at all times. Examples of such behavior include but are not limited to, propping open exterior (exit only) doors, intentionally allowing non-residents/residents access to the building, failure to escort guests, duplicating and/or loaning keys, sealing windows or doors closed that would prevent entry in cases of emergency, and damage to lock mechanisms or other security devices. Students who compromise the safety of other residents face potential removal from housing.

Residents who are locked out of their rooms can request a temporary access card for an additional fee. Residents will not be charged for lockouts during unannounced health and safety inspections.

• All residents and guests are expected to show consideration for their neighbors by maintaining appropriate levels of noise within the building and in surrounding areas, including the parking lots and exterior gathering areas. Noise can cause significant disruption to the daily functioning of other residents, and repeated violations of this policy could result in removal from housing.Courtesy Hours are twenty-four hours a day, seven days a week. Residents may be approached to reduce their noise level in an effort to support an environment conducive to learning. Residents and guests are expected to respect and comply with requests made by other residents and/or HRE staff.

  Quiet Hours

  Quiet Hours are from 11:00 p.m. to 8:00 a.m. seven days a week. Residents are expected to keep all noise within their suite in Griffin and Peregrine Halls and should not be heard more than two doors away from their room in Calumet Hall. Loud music or sound coming from a vehicle is also a violation of Quiet Hours.

  During finals week from the Saturday morning prior to the start of finals until the last day of the last final, the residence halls will enter twenty-four-hour quiet hours throughout the community. Residents who need to vacuum their room or otherwise complete louder closing tasks should do so from 5pm to 7pm during twenty-four-hour quiet hours.

  Instruments

  No percussive or electronically amplified musical instruments may be played on the premises with the exception of scheduled student activities in common areas organized, sponsored or supported by HRE. Non-electronically amplified acoustic instruments may be played in the residence halls at a level that does not annoy or interfere with the quiet environment of the other residents. Residents are encouraged to utilize the music practice room in Griffin Hall.

  Music may not be played in the music practice room during quiet hours or during business hours. If the music practice room is locked, please come to the front desk to ask for assistance. No personal items are permitted to be kept in the music room.

Open flames, including but not limited to candles with burnt wicks, lit cigarettes, and burning incense, are not permitted on the premises. Violators will be subject to an Open Flame fine and conduct proceedings. The item producing the open flame will be disposed of. Due to the safety hazard posed by open flames, residents who willfully or continually violate this policy may be removed from housing.

Items producing an open flame left in common areas of a room or suite are considered the responsibility of all residents assigned to that space.

Residents who want to use candles in their apartment are expected to remove the wick from the candle. It is easiest to remove the wick after letting the candle liquify on a candle warmer, though the wick can also be cut at the base. Candle warmers are permitted as long as they do not present a safety hazard (i.e. are left on unattended or near something flammable).

Each resident may park in only one parking spot and is expected to follow all parking guidelines, including posted signs and any parking-related emails. Parking double, in fire lanes, on crosswalks, in spaces designated for persons with disabilities, in staff spaces or spaces assigned to other residents will result in the vehicle being ticketed or towed at vehicle owner’s expense. Residents are not permitted to park in designated snow spots during the winter months. Residents unloading or loading vehicles must remain in a legal parking spot unless instructed to do otherwise by HRE staff. Unless instructed to do so by a staff member, no one is allowed to park or wait in their car outside of designated parking spots. Residents are expected to follow all PNW parking regulations:  https://www.pnw.edu/getting-to-pnw/parking-and-fees/regulations-and-enforcement/

HRE and PNW are not responsible for damage that may occur during towing or to vehicles parked in the parking lots. Residents are strongly encouraged to lock their vehicles and carry appropriate insurance coverage.

At different times throughout the year, specifically during move-in, the parking lot may be closed. Residents are required to move their cars when told to do so. Failure to move cars in a timely manner will result in towing to a different location at the resident’s expense.

Parking Stickers

Residents are required to display their parking sticker at the bottom of their rear window on the driver’s side at all times while parked in residential lots. All resident vehicles must be registered via the HRE registration system. Residents who lose their parking sticker should request a new one immediately and may be required to pay a replacement fee.

Only residents with properly-displayed parking stickers are permitted to park in residential lots. If guest cars are found to be parked in the residential parking lots, the resident with whom the guest is registered will be held accountable for violating this policy. The guest could also be banned from the residence halls.

Long-Term Parking

Residents who are leaving campus overnight are expected to move their car to the parking garage on campus. This includes break periods and extended absences from campus.

Parking or storing inoperable vehicles in residential parking lots is not permitted. Any vehicle that does not have a parking sticker is considered abandoned. If abandoned/inoperable vehicles are found, they will be tagged by the PNW Police Department and then towed at the owner’s expense. It is not the responsibility of HRE to notify the owners of the abandoned/inoperable vehicles when this occurs.

Parking or storing inoperable vehicles in the University Village parking lots is not permitted. Vehicles parked in the University Village lots must be owned by a resident who is currently residing in the University Village Community. Any vehicle that does not meet this standard is considered abandoned. If abandoned/inoperable vehicles are found, they will be tagged by the PNW Police Department and then towed at the owner’s expense. It is not the responsibility of the Department of Housing and Residential Education to notify the owners of the abandoned/inoperable vehicles when this occurs.

Residents who are leaving campus overnight are expected to move their car to the parking garage on campus. At different times throughout the year, the parking lot may be closed. Residents are required to move their cars when told to do so. Failure to move cars in a timely manner will result in towing to a different location.

Residents are responsible for adhering to the health and safety standards of HRE. In the event that HRE or University Facilities determines that a pest issue exists due to the negligence of care of any living space, the respective residents will face conduct proceedings. Negligence of care includes but is not limited to leaving open food accessible, not reporting bugs at first sight, and failing to sufficiently clean. The cost of pest control may be passed on to residents if they are found negligent in their care of their living space or a common area of the building, and residents repeatedly violating this policy may be removed from housing.

• Framed pictures or heavy wall hangings should be avoided. If a resident chooses to put up framed pictures or heavy wall hangings, they should use proper picture hanging hooks that do not penetrate through the entire dry wall boards. Seek assistance from the University Village Facilities Team if you have any questions.

There will be a charge for anything left on walls of apartment (e.g. pins, double sided tape, 3M hooks, etc.).

Any decorations in shared living areas must have approval from all residents, and all residents are considered responsible for any decorations in shared areas. Any violations of policy found in common areas may result in charges for all residents of that area.

All animals, except fish (see below), are prohibited from being brought into the residence halls without the express written consent of the Director of HRE even for a short period of time. Pet prohibitions apply to all mammals, reptiles, birds, and insects.

Fish are allowed under the following conditions:

• Fish must live in a fish tank that is mechanically-filtered and does not exceed 10 gallons in size.
• Fish that pose a danger to residents are not allowed.
• Fish tanks must be kept clean at all times.
• Fish may be placed anywhere in an assigned living space, but if a fish is placed in any shared space, all roommates must agree to this on the roommate agreement.

Service animals and emotional support animals can only be approved by the PNW Accessibility Center:  https://www.pnw.edu/pnw-accessibility-center/. HRE informs PAC of any violations of policy related to service animals and ESAs. HRE may also report any animal abuse to the PNW Police Department. Additional agreements are required for any resident with an ESA or service animal before the animal arrives on campus. Contact housing@pnw.edu for more information.

If a pet is found to be on the premises, the owner is expected to remove the pet immediately. HRE may remove any unauthorized pet by the end of the business day (on the day the pet was found) if a written notice of intent to remove the pet is emailed to the student. HRE will surrender animals to the local humane society or contact city departments to arrange removal.

Repeat violations may result in the removal of the resident from housing.

Service animals and emotional support animals can only be approved by the PNW Accessibility Center:  https://www.pnw.edu/pnw-accessibility-center/. HRE informs PAC of any violations of policy related to service dogs and ESAs. HRE may also report any animal abuse to the Purdue University Northwest Police Department.

If a pet is found to be on the premises, the owner is expected to remove the pet immediately. The Department of Housing and Residential Education may remove any unauthorized pet by the end of the business day (on the day the pet was found) if a written notice of intent to remove the pet is emailed to the student. HRE may surrender animals to the local humane society or contact city departments to arrange removal.

Repeat violations may result in the removal of the pet and the resident from University Housing.

Physical violence of any kind in the residence halls is not tolerated, and HRE will treat any report of a physical altercation with high priority. All residents are encouraged to make a report with the PNW Police Department if they are involved in a physical altercation.

Any report to HRE regarding an alleged or witnessed physical altercation will be investigated and referred for conduct proceedings. Housing reserves the right to temporarily remove those involved in the altercation while their case is being adjudicated.  If a resident is found to be responsible for such an action, the resident may be removed from housing immediately.

• • The following activities are prohibited in the residence halls and adjacent areas and could result in removal from housing.
    • Car Washing: Car washing is not permitted in the parking lot.
    • Climbing in/out of Windows: No person should be allowed entry to an apartment by entering through the window. No person should leave a room/apartment by climbing out of the window unless during a fire.
    • Extension Cords: Extension cords can only be used to the highest safety standard and must not be plugged into each other (i.e. daisychaining).
    • Gambling: Knowingly or intentionally risking money or other property for gain, contingent in whole or in part upon chance or a gambling device, is not permitted.
    • Grills/Grilling: Fire code prohibits storage or use of barbecue grills in any building. No grills may be stored indoors. Grills may be used on the Griffin Pavilion. Personal grills must be stored in residents’ cars while not in use. PNW officials are exempt from this policy when performing in an official University capacity.
    • Hazing: Any act that injures, degrades, or disgraces any fellow student or person by any club, group, organization or individual is strictly forbidden by State law.
    • Personal Security Cameras: In areas where there’s a reasonable expectation of privacy, conducting video and audio surveillance is not permitted. Such areas include, but are not limited to, the bathroom and vanity areas of your apartment. Housing may impose further location restrictions where it is believed that the presence of cameras would be inconsistent with community values, the preservation of an environment that encourages free academic and intellectual inquiry, or other important values.
    • Sports: No recreational or sporting games in any form are permitted inside the building (i.e. rollerblading, bicycling, ball throwing). Residents are discouraged from playing sports in the parking lots or on the paved area of the Griffin Pavilion for safety reasons and are expected to move if they may interfere with another person’s use of the space.
    • Vehicle Repairs: Vehicle reconditioning, repair, or maintenance (including changing of oil or tires) are not permitted on site. Vehicles deemed inoperable or in repair, by HRE or the PNW Police Department may be removed at the resident’s expense, 24 hours after a written notice has been placed in a conspicuous place on the vehicle, notifying owner of intent to remove. The parking lot is for wheeled motor vehicles only. The storage of boats, other motorized crafts, and/or trailers of any kind is not permitted. PNW PD provides some vehicle assistance: https://www.pnw.edu/public-safety/services/

   

The following items are prohibited in the residence halls and adjacent areas:

• Doorway pull up/chin up bars
• Vertical/weight bearing tension rods
• Construction barriers, street signs, newspaper machines, or other stolen property
• Darts, dart boards, and liquid-filled furniture because of potential damage to the facilities
• Dangerous substances and chemicals including, but not limited to, automobile batteries, gasoline, acids and other dangerous chemicals
• Radio transmitting equipment (aerials, masts, and other short wave radio transmitting equipment) is prohibited due to FCC interference regulations and safety precautions

Seasonal decorations are permitted but must be made of a fire retardant material. Live-cut Christmas trees are prohibited because they constitute a fire hazard. Christmas lights must be used in a manner that promotes safety.

Residents found responsible for this policy receive no less than housing probation and risk removal from housing.

Throwing, dropping, spraying or hanging any objects from windows or other parts of the building constitutes a danger to other residents and is expressly prohibited. Residents that throw, drop, or suspend any object, including but not limited to Frisbees, balls, paper gliders, food, liquids, trash, etc., may be subject to immediate removal from housing.

No furniture, nor electronic equipment, is to be removed from public areas and residential units. Removal of such will be considered theft and the person or persons responsible may incur charges for replacement, fines or other conduct proceedings, including removal from housing.

Driveways, sidewalks, halls, entry passages, stairs and other public areas shall not be obstructed at any time in the interest of safety. Residents are not permitted to leave personal items outside of their rooms without approval from HRE staff, excepting vehicles parked in designated areas outside of the buildings.

Residents shall not hang or erect anything on or about the exterior of the building, nor place nails, hooks, etc. on exterior walls or ceilings of the premises without the prior written consent of the Director of HRE.

If a resident owns and uses a personal computer, they must register the computer through the Information Services on-line registration process at the beginning of every semester. All residents are allowed to register up to five devices. Routing devices are not recommended to be used.

Any devices that provide wireless are also not permitted (such as wireless printers, wireless access points, or wireless routers). We recommend using a switch or connecting your device to the provided wireless networks. Using such devices may, in fact, impede internet connectivity for other residents.

Each resident is held to the same IT resource policy as all users of Policy VII.A.4 Acceptable Use of IT Resources and Information Assets. However, in order to provide a positive computing experience for all residents of the University housing data network we monitor use of excessive bandwidth utilization. If a user is found to violate this utilization or is found to have a routing device, the following action will be taken:

• First violation results in an email to the resident addressing his/her offense.
• Second violation results in placing the resident’s device on a blacklist and is referred to conduct proceedings for an official warning and education on the proper use of network resources. Once this is complete, any blacklists will be removed.
• Third violation will result in the loss of ResNet privileges for any devices registered under the users account for an extended period and is referred to the Office of the Dean of Students for further conduct proceedings.

Wireless Routers are not permitted in the residence halls and will disabled by Housing or IS staff if necessary.

Resources: PWL AUP Links to https://service.purdue.edu/TDClient/32/Purdue/KB/

Roommate agreements are mandatory for each resident. Every resident is expected to comply with the expectations agreed upon within their respective Roommate Agreement, though residents are all given one week to align their behavior after their agreement is signed.

Residents are expected to attend and participate in all administratively-coordinated roommate meetings. Respect should be shown for HRE staff negotiating agreements before, during, and after the process.  Residents who do not attend or appropriately participate in meetings about roommate agreements as coordinated by staff will be found to be in violation of the Failure to Comply Policy and risk all penalties associated with that violation including removal from housing. Residents are not permitted to designate someone to speak on their behalf or attend a meeting virtually.

Roommates who fail to attend or do not participate for the duration of the meeting will be subject to the results of that meeting even if not present. Individuals who do not live in the room, outside of HRE staff, are not permitted to participate in any way in the Roommate Agreement conversation. Failure to sign an agreement under these circumstances does not remove a resident’s responsibility to conditions outlined in the agreement.

Roommate agreements are amended every time a new person moves into a shared space. Residents are expected to revisit their agreement with staff whenever a new person moves in or there is a conflict regarding the roommate agreement.

Room changes are given at the discretion of HRE professional staff, and room changes will not be automatically given due to conflict.

Roommate agreements are amended every time a new person moves into a shared space. Residents are expected to revisit their agreement with staff whenever a new person moves in or there is a conflict regarding the roommate agreement.

Room changes are given at the discretion of HRE professional staff, and room changes will not be automatically given due to conflict.

It is the policy of HRE and PNW that convicted sexual offenders shall not reside in the residence halls. Any person found to be in violation of this policy will be held in default of their housing contract.

All signs, posters or other items must be approved by HRE before they may be posted in any public area. Approved materials must be given to the front desk of Griffin Hall for review before being posted by HRE staff. Housing reserves the right to restrict posting of any non-university related signage. All non-university related signage must be posted on the community boards in each building’s vestibule. Only HRE staff are permitted to hang any/all signage inside the residence halls.

Items on student doors are considered public viewing and do not require approval. Items on student doors, however, should not go beyond the scope of what is considered constitutionally protected free speech. Items that are otherwise improper will be immediately removed by HRE staff and the residents of the room will be subject to conduct proceedings.

Purdue University Northwest is a Smoke Free Campus. Smoking is prohibited within the University as well as in or around the residence halls. Smoking e-cigarettes and hookahs as well as vaping is also not permitted. Smoking or vaping cannabis or other substances is also prohibited. Any device used to simulate smoking is not permitted in the residence halls.

Violators may be subject to a smoking fine and conduct proceedings. Persistent violations of this policy will result in removal from housing.

Please note, it is considered a violation of this policy if a room smells like smoke, even if no other evidence of smoking is found.  Students found in violation of this policy will pay a cleaning fee to have the smell of smoke removed from their room/apartment after they move out.

Promotions of any kind, without the prior consent of the Director of HRE, will not be permitted in or adjacent to the residence halls. Residents are requested to notify staff members of any such activity.

Theft of property or services of PNW, or of any person or business, is prohibited.  Accepting stolen property or property that is not intended/addressed to the intended resident is considered theft. Residents who are found responsible for theft risk being removed from housing.

Residents are encouraged to contact the PNW Police Department if they believe their personal property has been stolen. HRE does not investigate theft but works closely with PNW PD to resolve theft reports. HRE has limited ability to check camera footage and is not liable for any items lost or stolen in the residence halls.

Residents are discouraged from leaving personal items unattended in common areas. Residents are also discouraged from splitting large purchases with each other. Residents are expected to make restitution for any damage they cause to the personal property of another resident.

Actions which make the atmosphere objectively intimidating, threatening, or hostile to individuals are regarded as serious offenses. Residents are encouraged to report threatening or intimidating behavior to HRE staff and the PNW Police Department right away. Reports can be made either in person or online. Abusive behavior, verbal or physical, which demeans, intimidates, threatens, or injures another and is sufficiently severe and/or pervasive to have the effect of unreasonably interfering with an individual’s educational experience, working conditions, or living conditions is subject to University disciplinary sanctions. Such behavior will not be tolerated. Threatening, intimidating, or harassing behavior will be investigated and adjudicated and while doing so, the resident may be temporarily removed from housing to ensure no further behavior is exhibited on campus.  If a resident is found responsible for this type of behavior, the resident will be removed from housing.

For more information about reporting, please refer to the PNW Office for Civil Rights website:  https://www.pnw.edu/office-civil-rights/reporting/

Vehicles are generally expected to be stored outside and are not permitted in the residence halls. HRE is not liable for any vehicles stored outdoors, and residents are strongly encouraged to invest in stable locks and insurance to protect their vehicles.

• Bicycles: Parking and storage of such modes of transportation may only occur in the areas provided for bicycle parking. Bicycles may not be brought into a residence hall.
  • Chains or U-bolts should be used to secure bicycles to racks. Bicycles may not be chained to exterior railings, trees, light poles, or any other structure. Bicycles may be removed from such areas and considered abandoned property.
  • Unicycles, small foldable scooters, and other smaller modes of transportation can be stored in a student’s bedroom as long as both residents occupying the room give consent and the items do not impede safe movement throughout the room.
• Battery-Operated Vehicles: Battery-operated motorized scooters are not permitted in the residence halls and should be left on bike racks outdoors. Residents are allowed to charge their scooters or other battery-operated conveyances (excluding cars or similar vehicles) at the Griffin Pavilion as long as they do not leave them unattended.
• Internal Combustion Engines: Motorcycles, motor scooters, mopeds, or other internal combustion engines cannot be stored inside or adjacent to apartments or buildings.

All trash should be placed in assigned dumpsters or trash rooms. If an assigned dumpster or trash room is full, residents should check other identified trash disposal areas for space. Trash cannot be left on the ground outside of dumpsters or on the floor in trash rooms. Trash bags should not be left in any of the common areas or hallways. Residents should not deposit room or apartment trash (personal trash) in litter receptacles located throughout the facility or grounds since these are intended for litter or event use.

Residents are expected to dispose of any animal waste immediately in exterior dumpsters only. Residents should remove trash from their living space at least once per week.

Residents should deposit items to be recycled in the appropriately designated recycle receptacles when available. If a recycling bin is full, residents are required to take recycling to the dumpster areas. Putting trash in recycling only containers is considered improper disposal of trash.

A resident who does not properly dispose of trash and or recycling will be referred to the conduct process and may pay a fee.

The unauthorized use of any empty room or vanity area within the residence halls is prohibited. Residents may only utilize the space to which they have been assigned and may not use any empty bedrooms in their suite for storage or enter the space without HRE approval. If a resident believes there is an issue in an empty bedroom in their suite, they are expected to contact the front desk of their residence hall immediately. Any items found in an unassigned room will be removed by HRE and considered abandoned. Residents will not receive these items back.

Guests are not permitted to stay in the residence halls overnight for more than the nights allotted within the Guest and Visitation policy and will not/should not be given access to an empty room or vanity area.

Violation of this policy will result in an Unauthorized Use of a Room fine to be assessed to the respective resident’s account. If a non-resident is found in violation of this policy, they will be removed instantly and risk permanent ban from the residence halls.

There are different items available at the front desk for check-out that belong to the University. Generally, items that are checked out should be returned as soon as they are used or within 24 hours, whichever comes first. For more information about what items are available, contact the front desk of your residence hall.

Carts are available at each front desk to help students move groceries or other items from their vehicle to their room. Carts should never go farther than the parking lots attached to the residence halls. Carts should be returned within thirty minutes of check-out as they are used frequently by many residents. If a cart is not returned within thirty minutes, a resident may be called and told to return the cart to the desk. Residents who do not return their carts when asked could be held responsible for failure to comply.

Residents are required to report vandalism or room damages to HRE staff and/or the PNW Police Department. HRE staff may file a police report if vandalism is found. Anyone caught damaging University or residence hall property will be subject to disciplinary sanction, possible legal prosecution, restitution, and may be subject to removal from housing. Guests who vandalize university or residence hall property will be permanently banned from housing.

Possession or use of firearms, explosives (including fireworks), ammunition, dangerous chemicals or other dangerous weapons or brandishing of any weapon or other object in a menacing or threatening manner on University property is prohibited. Weapons may be defined as any object or substance designed or intended to inflict harm or a wound, cause injury, or incapacitate.

Weapons may include but are not limited to:

• firearms
• pellet guns
• stun guns
• paintball guns
• slingshots
• martial arts devices
• switchblades
• swords
• decorative knives and clubs

Any weapons found will be confiscated by the PNW Police Department. Weapons violations will be investigated and adjudicated and while doing so, the resident may be temporarily removed from housing.  If a resident is found responsible for possessing weapons, the resident may be permanently removed from housing. Guests who violate the weapons policy will be permanently banned.

Windows shall not be obstructed. The use of foil or other materials to block a window is not permitted. Residents must keep the top part of their window closed to prevent pests from entering the building. Due to the likelihood of bugs entering through the open window, there is a fine associated with opening the top part of a window. Additionally, residents may not remove the window guards, which prevent their windows from opening too high, from their windows. Window screens must remain permanently in place. If a screen falls due to weather, residents must immediately notify HRE.

In the event that the resident removes or damages the window screen a charge will be imposed for each offense and conduct proceedings may begin. Any resident throwing, placing or hanging anything out of their window may be subject to immediate removal from housing.