PNW Data Governance Council
Purdue University Northwest’s Data Governance Council is a decision-making and cross-functional group established to create data management policies, processes and standards to optimize the institutions return on its data assets.
Data Governance formalizes a process focused on managing the quality, consistency, usability, security and availability of information.
Sponsor: Rebecca Stankowski
See PNW’s Data Governance Policy
Council Membership Composition
- Admissions and Recruitment
- Advancement/Alumni Affairs
- EMSA Reporting & Operational Intelligence
- Office of the Registrar
- Office of Financial Aid
- Bursar
- Graduate School
- Office of Institutional Research
- Enterprise Application Services
- Information Services Security
- Business Services
- Human Resources
Standing Working Groups
Change Control Board
Review and approve changes to functional configuration and technical code that will impact the student systems and related applications. This review body make recommendations to the decision-makers.
Co-Chairs
Jennifer Williams and Joe Ward
- Act as the official review body of functional configuration and technical code changes relative to campus-level information systems and make recommendations to the decision-makers.
- Review and prioritize due dates and disposition of proposed system modifications that will impact the landscape of student systems and linked applications as well as determine implementation schedules for approved changes.
- Review and recommend resources for system maintenance and/or enhancements.
- Ensure that proposed changes will not have a negative impact on current operations. The review process may require review and/or feedback from appropriate stakeholders, subject matter experts and process owners.
- Outline operating procedures and criterion for approval recognizing that these may vary based on legal requirements and policies, impact, and complexity and the like.
- Joelynn Stephen
- Maura Mulcrone
- Eileen Hansen
- Jessica Dean
- Sandy Steele
- Adam Polomchak
- Brad Remmenga
- Peggy Greer
- Kara Bohlinger
Data Cookbook Implementation
Implement a software solution to facilitate data governance through creation and maintenance of an enterprise source of data definitions, metadata, and lineage along with workflow. A central and authoritative set of data definitions will facilitate clarity in reporting and discussions.
Chair
Gillian Leonard
Implement the Data Cookbook software to leverage the functionality that support PNW Data Governance efforts. This will include:
- enabling the creation of an authoritative set of data definitions to establish common language and meaning among information consumers;
- creating formal and centralized documentation that reflect alignment between business processes, technical requirements and reporting for the purpose of common, consistent and reliable information usage; and
- adhering to the established Data Cookbook standards.
- Julie Wiejak
- Joelynn Stephen
- Maura Mulcrone
- Eileen Hansen
- Omar Sahmoudi
- Greg Wireman
- Adam Polomchak
- Michael Biel
- Peggy Greer
- Kara Bohlinger
- Jennifer Williams
- Linda McClaughry-Erwin
Data Entry Standards
Develop and maintain a data entry standards manual as well as facilitate university training on data entry.
Chair
Julie Wiejak
- Accurate data is crucial to Purdue University Northwest. Data entry standards must be followed very closely by all who enter information into the enterprise systems to ensure data integrity.
- The members of the taskgroup are responsible for developing the data standards, maintaining the data entry standards manual, and to facilitate university training on data entry.
- The committee must approve any changes recommended for the data standards in use and communicate these changes to all stakeholders.
- The most current version of the manual will be made accessible to all employees that enter or report on data in enterprise systems.
- Maura Mulcrone
- Eileen Hansen
- Omar Sahmoudi
- Michael Biel
- Peggy Greer
- Jeff Schieb
- Jennifer Williams
Data Security
Work closely with Information Services on data security to ensure the protection of data from destructive forces and from the unwanted actions of unauthorized users.
Chair
Peggy Greer
- Information technology policies are under the purview of Information Services and the safeguard of data asset is the responsibility of all employees. This taskgroup will help identify risks and data security gaps in business processes and define controls to manage them.
- Develop and/or maintain data-related documentation including policies, procedures, audits, and guidelines.
- Increasing awareness, education and enforcement of data related policies and procedures.
- Julie Wiejak
- Maura Mulcrone
- Eileen Hansen
- Sandy Steele
- Adam Polomchak
- Brad Remmenga
- Peggy Greer
- Tim Winders (Consulted)
- Joe Dominiak
- Jennifer Williams
Data Stewardship
Oversee establishment of data management policies, procedures, and accountability for data governed within their collection. The data stewards are charged with actively participate in processes that help establish business-context around information and improving the data quality in their domain.
Co-Chairs
Sandy Steele and Jennifer Williams
A data stewardship program identifies, defines and protects data across the institution. Data stewards’ responsibilities can be grouped into four main areas: operational oversight; data quality; privacy, security, and risk management; and policies and procedures.
Tasks and responsibilities assigned to data stewards include the following:
- Become familiar with University data policies and work with Information Services to establish security/access guidelines for data.
- Assure that data is classified as restricted, sensitive or public as it relates to the distribution of the data. Identify procedures for maintaining data confidentiality as they relate to data under the Data Steward’s management. When necessary, work with departmental Security Officers to enforce the procedures.
- Assure that there are documented and published processes for granting system access and privileges in the business area.
- In accordance with established guidelines, grant or remove access by role or by person.
- Provide and track appropriate certification or training prior to granting access to the requested data or system. Training may include but is not limited to the Purdue University Data Handling, FERPA, GLBA and Data Confidentiality Guidelines.
- Develop operational procedures and processes to ensure that data is entered and stored accurately.
- Review and approve individual requests for data and the use of requested data. As needed, obtain a signed Memorandum of Understanding from the head of organizational units requesting the ability to extract or use data from a system under the Data Steward’s management.
- Establish and maintain an appropriate structure and review process for responsible management of file shares.
- As needed, participate in the management of shared data in ERP systems supporting the Data Steward’s business area. Annually review and maintain updates to data standards manuals relevant to the Data Steward’s business area.
- Help to develop data metrics to measure accuracy, compliance, completeness, consistency, utility, efficiency, and user satisfaction.
- Resolve discrepancies across business units and systems – this is a continuing process.
- Julie Wiejak
- Maura Mulcrone
- Eileen Hansen
- Omar Sahmoudi
- Brad Remmenga
- Peggy Greer
- Kara Bohlinger
- Gillian Leonard