FSD 16-12 Faculty Certifying Attendance
PURDUE UNIVERSITY NORTHWEST FACULTY SENATE
Faculty Senate Document 16-12
Submission Date: 12/09/2016 (Student Affairs)
Senate Action and Date:
- For Discussion, 1/13/2017
- For Action, 1/20/2017
- Approved, 1/20/2017
TO: Purdue University Northwest Faculty Senate
FROM: Student Affairs Committee
RE: Faculty Certifying Attendance
The Student Affairs Committee recommends the adoption of the attached policy on initial course participation. This document was previously passed by the Purdue Calumet Senate (SD 15-03), but never considered by the Purdue North Central Senate.
Compliance with federal regulations (CRF 668.21 referenced below) regarding financial aid requires that all instructors certify attendance of all enrolled students listed on their official class rosters within the first two weeks of each semester. Instructors may do this by taking roll, by requiring submission of an assignment within an appropriate time period, by giving an exam or quiz, or ascertaining attendance in a way convenient to the instructor.
668.21 Treatment of title IV grant and loan funds if the recipient does not begin attendance at the institution.
(a) If a student does not begin attendance in a payment period or period of enrollment—
(1) The institution must return all title IV, HEA program funds that were credited to the student’s account at the institution or disbursed directly to the student for that payment period or period of enrollment, for Federal Perkins Loan, FSEOG TEACH Grant, Federal Pell Grant, ACG, and National SMART Grant program funds; and
(2) For FFEL and Direct Loan funds—
(i)(A) The institution must return all FFEL and Direct Loan funds that were credited to the student’s account at the institution for that payment period or period of enrollment; and
(B) The institution must return the amount of payments made directly by or on behalf of the student to the institution for that payment period or period of enrollment, up to the total amount of the loan funds disbursed;
(ii) For remaining amounts of FFEL or Direct Loan funds disbursed directly to the student for that payment period or period of enrollment, including funds that are disbursed directly to the student by the lender for a study-abroad program in accordance with §682.207(b)(1)(v)(C)(1) or for a student enrolled in a foreign school in accordance with §682.207(b)(1)(v)(D), the institution is not responsible for returning the funds, but must immediately notify the lender or the Secretary, as appropriate, when it becomes aware that the student will not or has not begun attendance so that the lender or Secretary will issue a final demand letter to the borrower in accordance with 34 CFR 682.412 or 34 CFR 685.211, as appropriate; and
(iii) Notwithstanding paragraph (a)(2)(ii) of this section, if an institution knew that a student would not begin attendance prior to disbursing FFEL or Direct Loan funds directly to the student for that payment period or period of enrollment (e.g., the student notified the institution that he or she would not attend, or the institution expelled the student), the institution must return those funds.
(b) The institution must return those funds for which it is responsible under paragraph (a) of this section to the respective title IV, HEA program as soon as possible, but no later than 30 days after the date that the institution becomes aware that the student will not or has not begun attendance.
(c) For purposes of this section, the Secretary considers that a student has not begun attendance in a payment period or period of enrollment if the institution is unable to document the student’s attendance at any class during the payment period or period of enrollment.
Therefore, starting in the Spring 2017 semester, the Faculty Senate hereby recommends that all instructors at Purdue University Northwest shall be responsible for verifying the attendance of every student listed on his/her official class roster at least once during the first two weeks of each academic term to the Office of the Registrar, in a manner appropriate to the instructor and in accordance with applicable laws. The responsibility for requesting, collecting and archiving the student attendance records in a manner that will meet the regulatory requirements will rest with the Office of the Registrar.
- A. Elmendorf (Chair)
- Z. Jakubowski (SGA)
- J. Kuhn
- S. Rezak
- J. Spores
- T. Dobrowski
- M. Fathizadeh
- E. James
- M. Sida Diaz (SGA)
- L. Tan