Faculty Senate Minutes – Friday, March 9, 2018

March 9, 2018

Portage Meeting Facility

Voting Members Present:

K. Al Shamaileh, A. Alavizadeh , A. Angriawan, R. Brusca-Vega, R. Calix, M. Connolly, N. Desai, D. Detmer, K. Donah, J. Duzinkiewicz, A. Elmendorf, M. Garcia-Verdugo, R. Hallock, J. Kuhn, Y. Lee, S. Mo, C. Morrow, D. Nalbone, L. Pelter, J. Pula, V. Quinn, S. Rezak, C. Roper, A. Schooley, G. Schultz, K. Scipes, S. Smithson, J. Spores, P. Stompor, S. Trekles, F. Wang, D. Whitten, D. Wilbur, Y. Zhang

Voting Members Absent:

M. Block, C. Chandramouli, T. Dobrowski, P. Hecht, K. Kincaid, S. Nakayama, J. Thomas, L. Yang

Non-voting Members Present:

S. Lerner, C. Panlilio, S. Turner, M. Watson, D. Williams

Others present:

C. Arroyo, M. Biel, A. Bire, D, Clark, J. Colwell, M.J. Eisenhauer, K. Falzone, L. Feldman, L. Goodnight, A. Gregory, E. Hixon, N. Nemeth, K. Parli, P. Riesmeyer, R. Rupp, K. Stachyra, S. Steele, T. Sullivan, J. Williams

  1. Determination of quorum

    A quorum was declared at 10:01 A.M.

  2. Call to Order

    The meeting was called to order by Chair, G. Schultz.

  3. Approval of the Agenda

    G. Schultz moved to approve the agenda, D. Wilbur seconded. The agenda was approved unanimously by voice vote.

  4. Approval of the Minutes of the January 12, 2018 meeting

    G. Schultz moved to approve the minutes and D. Wilbur seconded. T. Elmendorf had a friendly amendment to the minutes. The sentence needs completion under Teaching Portfolios. Minutes approved with the amendment unanimously by voice vote.

  5. Remarks by the Chair

    G. Schultz says the Provost made very minor grammatical changes to the P&T document. We are still waiting on WL legal to make any final decision or changes. It will be distributed and put on the Senate web page.

    We will start taking nominations for the Senate Vice-Chair. The election will be at the April 13th meeting. Please send all nominations to Dave Nalbone.

    Pam Riesmeyer is leaving. She has been invaluable in making this body function and extends thanks in support of Senate.

    The Chancellor and Provost are in Washington, DC. Steve Turner will speak and introduce Stephanie Blackstock, Director of Gabis Arboretum.

  6. Remarks by the Chancellor or Designee

    VC Turner gave a budget update. Our current budget had a three million dollar shortfall. 13 vacant positions were eliminated and 7 staff positions were RIF’d.

    Spring Enrollment and applications have increased more than expected. The fiscal year 19 budget has been submitted. There is a merit salary increase scheduled, but it’s up to the approval of the Board of Trustees.

    Dual credit has virtually no impact on the budget. There has been a positive impact on banded tuition. The next projected enrollment decline of 3% has already been budgeted. VC Panlilio states that enrollment projections include retention numbers; new students are 25%. There is a 1.4% tuition rate increase that will be a net positive impact on the budget.

    Risk Analysis for FY 19; projected revenue increased from banded tuition; enrollment rate increase among non-resident domestic population from 3-tier tuition plan; accelerated budget planning timeline.

    In addition to Illinois, we are also going into Michigan to recruit students. VC Panlilio says we need 139 students to break even. The average student is taking 14 credit hours which is fiscally advantageous for students. It does bode well for retention. Tara Sullivan states that there is a lot of data of students who take 15 credit hours are better, more successful students.

    Presentation by Stephanie Blackstock, Executive Director Gabis Arboretum. VC Turner says that Gabis Arboretum will have no negative impact on our budget as it is self-sustaining.

  7. Unfinished Business
    • None
  8. New Business
    • None.
    1. Curriculum Document Approval
      • CON 17-05 – 17-08

      D. Whitten moved to have the curriculum documents approved, T. Elmendorf seconded. The curriculum documents were approved by unanimous voice vote.

    2. Administrative Sabbaticals/Salary (Executive Committee)D. Nalbone needs more information. G. Schultz states the Chancellor says we need a policy; some of these are part of the faculty contract.
    3. Senate Documents For Action
      • None
    4. Senate Documents for Discussion/Action
      • FSD 17-03 Dept. Reimbursement for Faculty Release (Executive).
        D. Nalbone brought forth this resolution for reimbursement to the department when faculty are hired long-term as administrators. F. Wang brings up that there are no signatures listed from the Executive Committee on the resolution and it should say “1 year or more”. D. Wilbur stated that he and P. Hecht voted against the resolution as it’s not within the role of the Senate. AVCAA Feldman says there is an updated policy that addresses this issue and it is posted. D. Nalbone accepts the friendly amendment. The majority approve with voice vote with two opposed.
      • FSD 17-13 University Learning Outcomes (Gen Ed/Assessment).
        A. Angriawan requests the Senate to approve this revised document. Grad programs has been deleted at they have their own outcomes. D. Nalbone motions to approve and C. Morrow seconded. F. Wang wishes to change the degree level order. J. Duzinkiwicz wonders if the goals stated are composite goals. T. Elmendorf mentions that the last sentence of the resolution “demonstrate achievement of the university learning outcomes” answers J. Duzinkiewicz’s question. F. Wang says that Indiana Core 3 should cover most of the outcomes. Call to question. Voice vote with the majority Yes and 1 opposed.
      • FSD 17-15 Teaching Portfolios/TIP and Faculty Input (Faculty Affairs).
        J. Pula says that portfolios are not done this year and withdraws the motion.
      • FSD 17-16 Staggered Terms (Executive).
        T. Elmendorf states this document is for discussion as the resolution amends the bylaws to bring it compliant.
      • FSD 17-17 Grade Appeals/Academic Integrity. (Executive)
        T. Elmendorf says the recommendations of changes to the document have been reviewed. F. Wang states the workload of the Chair of Grade Appeals huge and has over 20 cases. The college level grade appeals have been discontinued and that’s why the increase at the university level. Maybe think about another level of appeal. Kathy Tobin shared that scheduling the grade appeals meetings takes too much time for the chair. She asks if this can be done by the Dean of Students or Academic Affairs. D. Nalbone would like to know if the increase in the Grade Appeals Committee needs to be filled by the Nominations Committee. Yes says T. Elmendorf. F. Want says to look at the University policy when drafting the document.
      • FSD 17-18 Senate Fall Convocation. (Executive)
        J. Pula would like the Senate to try the old North Central tradition of having a convocation for faculty. F. Wang says that Calumet had a spring faculty convocation with the Provost and Chancellor and in the fall there was the university convocation. G. Schultz states that the Calumet convocation wasn’t well attended. J. Duzinkiewicz clarified that North Central had Faculty Workshops on the Thursday before classes began. C. Roper states the North Central workshops consisted of four components. F. Wang claims that the Calumet convocation was very different from the North Central convocation and nee time to think this through. T. Elmendorf questions the logistics of where to have a convocation. M. Garcia-Verdugo thinks this is a good idea to get together and solve crisis. J. Duzinkiewicz suggests to use Avalon Manor in Merrillville. Richard Rupp says they are looking at Gabis to utilize.
      • FSD 17-19 Schedule Conflict/Senate Meetings. (Faculty Affairs)
        T. Elmendorf motions to move to action and F. Wang seconded. T. Elmendorf moved to approve and F. Wang seconded. Document approved unanimously by voice vote.
      • FSD 17-20 Disposition of Senate Documents. (Executive).
        D. Wilbur presents this document for discussion. This document initiates a process of how a document is routed once it is passed. G. Schultz says the Provost wants to respond to these resolutions. F. Wang states both the Chancellor and Provost are members of Senate and the documents can be forwarded during the monthly meeting.
      • FSD 17-21 Course Exception. (Gen Ed/Assessment)
        A. Schooley presents this for discussion. A process needs to be in place when transfer credits are brought in when no clear articulation agreement exists.
      • FSD 17-22 Job Performance of Admin/ Formation of Taskforce. (Faculty Affairs)
        J. Pula states that he is unable to get administration cooperation in forming a committee. AVCAA Lori Feldman discusses there is a document in WL and it states the Provost is in charge of reviewing Deans, etc. A PNW policy has been created and will have it distributed. R. Brusca-Vega wonders how often would this review happen. AVCAA Feldman says it would happen once every five years with the allowance of an earlier review should it warrant. J. Pula clarifies that this is two different things. This document would allow feedback from faculty on an annual basis to inform of potential problems or accolades. R. Brusca-Vega says that we as faculty should be able to provide anonymous feedback annually. If the Provost isn’t interested in a joint effort then we as Senate can decide to do this ourselves. G. Schultz asks about the structure and there is no specific committee. C. Roper comments that North Central used to do a multi-level leadership questionnaire (MLQ); a 360 degree process. AVCAA Feldman would like to work together on this. G. Schultz will invite the Provost or AVCAA Feldman to the next meeting. R. Brusca-Vega states that D. Nalbone would need to populate a committee and invite the administrators. F. Wang says if the committee is populated he would like to see the end results of the evaluation to “close the loop”. R. Brusca-Vega moves this document to action and T. Elmendorf seconded. Document passes to action by unanimous voice vote. T. Elmendorf moves to approve the document and F. Wang seconded. D. Nalbone is to populate the committee with one member from each college and one representative from Faculty Affairs. Document is approved unanimously by voice vote.
      • FSD 17-23 Kaplan Acquistion/WL Senate Resolution. (Faculty Affairs)
        J. Pula says this resolution is to support West Lafayette efforts. There is no faculty control of the Kaplan curriculum. There is also no protections of academic freedom. HLC has approved Purdue University Global (PUG). J. Pula motions to move this document to action and F. Wang seconded. D. Nalbone went to the hearing and was denied access to a public hearing. J. Pula stated that the WL rep, Rodriguez was also denied at the meeting. Call to question. D. Nalbone motion to approve this document and K. Scipes seconded. The document passes with unanimous voice vote.
      • FSD 17-24 Workload Issues/Taskforce. (Faculty Affairs)
        J. Pula states that it’s up to each individual college to determine the faculty workload. R. Brusca-Vega says that Faculty Affairs sent a survey in the fall and it warranted to take a look at the issues and make recommendations. F. Wang states that Calumet did have a course load calculator for faculty. they are debating a COES current policy draft and looking at consistency and fairness. R, Brusca-Vega claim the faculty were unaware of their college’s policies. D. Whitten says those old policies didn’t carry over with PNW. K. Scipes says that work load is written in new faculty contracts. V. Quinn says that the college faculty council is working on workload in COES. L. Pelter says the college council have been working with the dean. G. Schultz says with P&T looking at various faculty files and can see the inconsistencies with the colleges. D. Nalbone pressed the Chancellor to look at this before unification. T. Elmendorf asks why do we need an additional committee? Just have Faculty Affairs Committee collect the data. T. Elmendorf feels it would be more efficient if J. Pula would contact the deans.
      • FSD 17-25 Digital Submission of P&T Dossiers. (Faculty Affairs)
        J. Pula states this document is looking at fairness in the P&T process. It’s been increasingly difficult in getting the documents together and the committee is looking at a digital process. AVCAA Feldman and Michelle Block are co-chairing the committee. This is to primarily protect the faculty members’ dossier and have a chain of custody. The committee is starting to identify solutions to the process. Both campuses will have opportunities to attend the presentations and have an opportunity to submit feedback. This will make the process easier. G. Schultz says the resolution gives official approval to collaborate and keep working on this. C. Morrow agrees that there is proof of missing data.
  9. Announcement: Subcommittees (Nominations)D. Nalbone was not in attendance for Founder’s Day and will put out a survey to smooth the process.
  10. Remarks by the Representative(s) of the Student Government(s)S. Lerner congratulates Mr. Williams on his student award. Mr. Williams says that SGA is campaigning for new positions including his. He is trying to make a smooth transition for his successor. J. Duzinkiewicz asks if SGA is developing a Senate with House of Representatives. Mr. Williams says right now there are two members per campus so they would not turn away qualified students who want to serve.
  11. Remarks by the University Senate/Intercampus Faculty Council Representative(s)

    J. Pula says it is the 150th anniversary of the West Lafayette campus and it is suggested that the regionals have activities for this occasion. Looking at more defining of CL’s and TT faculty. Looking at decoupling so they care not dependent on each other. Consider making CL’s true faculty. COLA experimenting with a program, Academic Analytics for their contribution rate. Have a resolution to not rely on those results for P&T and faculty evaluation. We should think about a similar resolution in support of the WL resolution.

  12. Open DiscussionS. Lerner mentions a book by jerry Muller, the Tyranny of Metrics. This book focuses on the impact of assessment and assessment tools, reward and punishment

    F. Wang states the CL policy issue has been discussed for three years. Proceed carefully with the cap at 10% for C’s and 25% for Clinicals. We need to preserve Tenure, Tenure Track as our peers.

    J. Pula mentions that WL is so much larger and they have different considerations with these issues. Decouple WL and have a separate policy with regionals.

    J. Duzinkiewicz says there is a LTL cap for regionals. The Chief Academic Officer could plead with WL. CL’s are not renewed annual, but their contracts are open-ended.

    F. Wang mentions there isn’t a written policy of CL caps, it’s only verbal.

    J. Duzinkiewicz wonders if LTL’s have been reclassified.

    C. Roper answers and says that in 2011, LTL’s and CL’s have been removed the Administrative Grievance Policy and moved to the Faculty Grievance Policy.

  13. Adjournment

    G. Schultz motioned to adjourn and D. Nalbone seconded. Meeting adjourned at time 12:25 p.m.