As staff and faculty are phased back to campus on a limited basis starting July 6, 2020, the Safe Return to Campus Task Force has developed the following guidelines, which have been approved by the Senior Leadership Team.
These guidelines are designed to help us all work together to achieve the goals of de-densifying the campuses, mitigating risks by continuing to have as many people work remotely as possible, and encouraging employees to follow safe health practices while on campus. Implementation of these processes will continue to be based on business needs.
Face coverings are required indoors except while in your private office. PNW is providing two face coverings to each faculty member, staff member, and student.
Every staff and faculty member is required to complete a short training module that covers common health practices to help prevent the spread of COVID-19. The training module is available in Success Factors.
Please note: PNW employees are not required to complete the Purdue West Lafayette training that might currently be visible in your Success Factors home screen.
Cleaning and disinfecting will be an important aspect of reducing exposure risks associated with COVID-19. While the university incrementally reopens, all campus community members will be asked to take part in minimizing risk of exposure and preventing the spread by cleaning and disinfecting the various areas of campus.
The university is installing Plexiglas in appropriate designated areas.
What Will Change July 6?
- Training modules must be completed by all employees either before returning to work or the first day on campus. The training module is available in Success Factors.
- Face coverings will continue to required indoors except while in your private office. PNW is providing two face coverings to each faculty member, staff member, and student. See the Face-Covering Protocol
- All offices should place proper signage so students and visitors understand office procedures.
What can you expect on campus today? Find out with the table below.
|Social Distancing Standards in Effect||Yes|
|Mask Usage||Required indoors, your office excepted - See the Protocol|
|Courses||All courses delivered remotely - See Fall 2020 Plans|
|Library, Lounges, Fitness Centers||Remote|
|Dining Services||Grab and go only|
|Size Guidelines for All Gatherings||0 (Gatherings not allowed)|
|Essential Employees Work Location||On-Campus|
|Non-Essential Employees Work Location||Remote|
|University-Sponsored Travel||Not permitted|
Planning for fall? So are we! See PNW’s next steps for a safe return to the classroom below.
|Social Distancing Standards in Effect||Yes||Yes|
|Mask Usage||Required indoors - See the Protocol.||Required indoors - See the Protocol.|
|Courses||All Courses Delivered Remotely - See Fall 2020 Plans||All Courses Delivered Remotely - See Fall 2020 Plans|
|Library and Lounges||Remote||Remote|
|Fitness Centers||Temporarily closed||Opening July 13 - See the Plan|
|University-Owned Residence Halls||House residents (two per apartment) with current summer contracts and interns for businesses in NWI/Chicago Area. |
Social-distancing restrictions in place.
|House residents (two per apartment) with current contracts and interns for businesses in NWI/Chicago Area.
Social-distancing restrictions in place.
|Dining Services||Grab and go only||Grab and go only|
|Size Guidelines for All Gatherings||0 (On-campus gatherings not allowed)||150 people or fewer|
|Essential Employees Work Location||On-campus||On-campus|
|Non-Essential Employees Work Location||Remote||Remote (for most)
On-campus (with approval or upon request from supervisor)
|University-Sponsored Travel||Not permitted||Not permitted|
Planning Your Return
Explore guidelines to ease your return to campus, from evaluating in-person staffing needs to cleaning and sanitizing your office space.
- Supervisors need to determine which positions can continue to work effectively remotely, and which need to be on campus beginning July 6.
- In-person staffing expectations may escalate in early August and when students the semester starts. Departments may have to vary in-person staffing to meet our students’ needs over time.
- Social distancing must be maintained so that we can continue to work through implementing these changes and mitigate risk.
- It may be most effective and safe to have some positions continue to work remotely until the end of the year if the department can still meet business needs and provide support to the campus community.
Consider process improvements to limit the number of visitors and minimize physical contact. Options include:
- Appointments (Phone arrangements, emails, etc.)
- Signage (Hours, contact information, instructions, notifications)
- When social distancing can’t be maintained, use virtual appointments
If the department can’t minimize face-to-face encounters with process improvements, physical alterations should be implemented to minimize exposure. Keep in mind that physical alterations may be costly, requiring supplies that may be difficult to procure as well as time to install. We also do not want to permanently alter the university’s physical assets if this may be a temporary solution.
Options may include:
- Plexiglas at transaction top
- Relocation of furniture to ensure proper distancing
- Remove furniture and/or equipment to discourage physical contact
- Limit touchpoints by removing magazines, newspapers and pens
- Establish sanitizer stations near the entry point and at transaction counter
Staffing and Scheduling
- For positions that need to be on campus, supervisors may want to consider creative scheduling to limit the number of people present at one time. For instance, if employees do not have an office, supervisors should rotate staff into the office M/W/F and T/R, balancing remote work and on-campus.
- Supervisors should work to create a schedule that works best for their department and should not feel that they are tied to the options stated.
- If departments have an extra office, supervisors are encouraged to work with another department that may have a shortage of single office space.
- Limit people’s footprints. People should stay in the building they work in unless absolutely necessary to travel to another building.
- Doors may be kept closed to the hallway with appropriate signage on them for directions. Suite doors may be kept open and office doors should be left open when someone is working inside.
- Each department should work with Space Management to de-densify their office space.
- Assign seats if not done so already.
- If multiple people use the same workstation, each individual is responsible for cleaning the shared space before and after use. Do not assume the person who used it before you cleaned it.
- Remove personal items from desk to allow better cleaning and sanitization.
- Re-orient furniture if needed for proper distancing and to allow staff to face the same direction.
- Remove guest chairs if six-foot distance cannot be realized
- Offices are to be cleaned and sanitized by the department on a daily basis. Please clean your space before you use it as well as after you use it.
- Faculty and staff offices will be cleaned and disinfected once per week. Hang tags will be used to indicate whether an office has been used and needs high-touch disinfecting.
- Paper towels will be available in all restrooms.
- Water fountains should not be used for direct drinking. Existing bottle fillers may be used.
- PNW Facility Services Cleaning and Disinfecting Protocols will be followed to minimize the risk of infections. The standard cleaning protocol is specific to each type of space and will be made available to the campus community.
- Signs will be posted and stall doors secured to maintain social distancing in restrooms.
- Essential COVID-19 Supplies should be ordered by your department’s fiscal authority using the following form.
- Meetings for the rest of the year will have a virtual component available for those who need it. This will accommodate those who are in higher-risk categories and those working remotely. We recommend using Zoom or Brightspace for meetings.
- On-campus meetings must follow social distancing guidelines.
- Cleaning supplies will be available in the conference rooms, and it is the responsibility of those using the conference rooms to clean high-touch and high-contact surfaces before and after use.
- Conference rooms may be limited as they will first be used for instructional spaces.
- Continue to maintain social distancing in these areas and wear face masks.
- Remove any unnecessary items from surfaces, such as magazines or pens.
- Departments will be responsible for cleaning shared spaces and common areas. Supplies will be provided.
- When social distancing cannot be maintained, it is recommended that individuals ride one person to an elevator. Please reserve elevators for ADA compliance and others who need to use the elevator.
Contact Julie Wiejak, co-chair of the Safe Return to Campus Task Force, at email@example.com.